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11 Best Smartsheet Alternatives [2022]: Smartsheet Competitors

11 Best Smartsheet Alternatives [2022]: Smartsheet Competitors

Last Updated on August 12, 2022 by DMEditor

I’ll admit that when I first discovered Smartsheet I was blown away (and somewhat addicted).

As our business scaled up and our team grew, however, I quickly realized that we needed a more robust project management platform. We still use Smartsheet for specific projects and SOPs but tie it all together with a pureplay project management tool.

The following platforms and project management software were ALL tested by myself and our team, evaluating all the pros and cons, prior to settling on our #1 Smartsheet alternative pick (see below).

These are the best Smartsheet alternatives:

1. Wrike

Summary: If you need to get your team together, collaborating in ONE virtual environement, Wrike provides the closest thing to a shared workspace. Third-party integrations are nice, but the magic of Wrike is that it all can be done in one app, one dashboard, and in real-time.

Wrike Advantages

  • An “all-in-one” workspace that feature stands alone as a unified workspace (consolidates your workspace)
  • Native document editor that updates in real-time for full team collaboration features
  • Unique “Wrike Proof” built-in mechanism for providing optimal feedback loops via the project management software
  • Unique “Wrike Lock” to control access to restricted data & audit control
  • Scalable beyond SMB use cases
  • Customizable to your business needs and how you want to collaborate
  • Built-in easy to configure Gantt chart and Gant chart functionality
  • Fully featured 14-day Free Trial

Wrike Disadvantages

  • A tiny bit more cluttered, although this can be removed
  • Less focused on integrating with endless apps and feature integration
  • 5 tier pricing system is a bit difficult to dicipher (although the sales team is great at matching needs to appropriate plans)
  • Payment required beyond Free Trial period

Wrike Prices:

Small teams can get started at $9.80 per user per month, $24.90 per user per month for the Business plan (ideal for 5-100 collaborators), and then there are 3 additional “custom” pricing tiers that require talking to the Wrike sales team.

Further Reading:

2. TeamGantt

Summary: If your business runs on Gantt, TeamGantt is the preeminent full-suite Gantt project mangement software to consider as a Smartsheet alternative.

TeamGantt Advantages

  • Fully featured “Free Forever” plan for 1 project and up to 3 team members
  • Better Gannt-style feature (Gantt Chart) workflows that are ready-to-go out of the box
  • Better user interface that is more refined than Smartsheet
  • Bulk discounts for more users end up scaling better than Smartsheet
  • Lower annual costs per user
  • All actions autosave

TeamGantt Disadvantages

  • Baseline prices are more expensive than Smartsheet (while providing additional functionality)
  • Only supports English language users (Smartsheet has 5+ different languages)
  • Limited high level board view

TeamGantt Prices:

After the free tier, TeamGantt offers scalable paid plan options (based on # of team members) starting at $39.50/month for the Standard Plan and $62.25/month for the Advanced Plan (includes additional features like baseline before/after comparisons, project history undo, custom templates, and more).


Summary: is a relatively new SaaS challenger (formerly known as Dapulse), aiming to provide an intuitive user interface and perhaps one of THE most satisfying task completition layouts.

Monday Advantages

  • Perhaps the most satisfying “checkbox” system for accomplishing tasks and building positive feedback loops
  • More visually appealing and intuitive than most Smartsheet dashboards
  • Integration with many third-party applications and tools
  • Unlimited account projects (all tiers)
  • Has value added features beyond just project management (think end-to-end business automation)
  • Significantly less expensive than Smartsheet team pricing tiers
  • Fully functional mobile apps features

Monday Disadvantages

  • Only a 14-day trial versus 30-day free trial with Smartsheet
  • Not natural built-in Gantt chart functionality
  • No individual account plan (like Smartsheet offers)

monday Prices

Monthly plans start at $29/month for 5-person teams, $59/month for 10-person teams, and $92/month for 15-person teams.

Further Reading:

4. Asana

Summary: The free version of Asana is still among the most capable project management tools, flexible for agile style workflows (like Trello) or more traditional to-do list and timeline based projects. At a certain point you will want to scale up to the paid version, which adds a bit more functionality but not as much as other tools.

Asana Advantages

  • Intuitive and easy to use (no manual or wiki required)
  • Ideal for agile style waterfall project tracking
  • Integrates with many other tools and apps, including Slack for seamless notifications and Gsuite integration
  • Excellent real-time chat functionality on cards (almost no lag) for persistent management options
  • Easy to assign tasks and delegate tasks in real time
  • Robust free version
  • Actively avoids feature bloat with sensible ways to collaborate
  • Fully usable as a mobile app on mobile devices for both iOS and Android

Asana Disadvantages

  • Somewhat limited functionality beyond waterfall cards, although they are adding more features
  • Paid version a bit underpowered comapred to peers
  • No per user cost structure (no price inflation as you scale)

Asana Prices: Asana starts off free (remarkably functional) and then scales with a $10.99 Premium Plan and a $24.99 Business Plan (more advanced integrations).

Further Reading:

5. Nutcache

Summary: Nutcache is not your typical project management tool, melding traditional PM views with financial management, expense projections, and specialized versions for specific industries and use cases.

Nutcache Advantages

  • Unique budget management, time tracking and projection dashboards (ideal for cost control and client billing)
  • Specialized builds available for Development teams, Creative & Marketing teams, Freelancers and other small team setups
  • Robust invoicing and project management system for Freelancers (integrates with all major payment software)
  • 14 daysfully featured Free Trial
  • Cheaper than Smartsheet per user (at each pricing tier)

Nutcache Disadvantages

  • Might be overkill for basic freelance management
  • No permanent free version (unlike Trello, Asana, etc…)

Nutcache Prices:

Starts at $8.95 per month for the basic Freelancer plan (1 user), and actually goes DOWN to $6/month per user for the Pro account (beyond 1 user). The Enterprise plan price point is $12 per month per user. The Pro and Enterprise are effective across the specialized plans, too, regardless of what type of team you are.

Further Reading:

6. ProWorkflow

Summary: ProWorkflow is another full-stack project management tool, boasting many integrations particularly on the accounting site of the house. ProWorkflow is particularly useful for larger teams as they scale.

ProWorkflow Advantages

  • Full project management software and collaboration for complex tasks and complex projects, not just a simple spreadsheet
  • 128bit encryption and SAS70 Type II compliant data centers (more robust than Smartsheet)
  • Capable of handling larger teams and even divisions of companies
  • Full scale productivity measurement and automated workflow presentation templates
  • Flexible API hook for in-depth custom integrations and hacks to automate workflow logic
  • Free client and customer access modules to collaborate (no payment required)

ProWorkflow Disadvantages

  • Not spreadsheet software based
  • No Gantt centric views natively

ProWorkflow Prices:

ProWorkflow features a simple 3 tier pricing system. The Solo Plan starts at $10/month per user, then the Professional Plan goes to $20/month per user, and finally the Advanced Plan caps out at $30/month per user.

7. Trello

Summary: Simple to use and a base free version (fully functional) that integrates with everything and provides a satisfying waterfall project tracker.

Trello Advantages

  • Fully capable Free Plan to get started (ideal for small teams with plenty of basic project management features)
  • Easy to use & satisfying project plan / workflow / task card movement
  • Addictive and simple Kanban board format
  • Integrates with every major app and suite for extended team collaboration
  • Good comment based tagging system
  • Great for non-industry specific tasks and basic work management

Trello Disadvantages

  • Free version becomes unsustainable for work management with over 10+ projects (boards) and multi-functional teams
  • Premium paid versions don’t add that much additional capability
  • Limited to 10MB attachements in free version
  • Integrates with everything, but doesn’t necessarily centralize the workplace

Trello Prices:

FREE basic version (“free forever”), $9,99 per user per month Business Plan (enables attachments over 10MB), and Enterprise at $20.83 per user per month.

8. Basecamp

Summary: Basecamp is one of the pioneers in agile digital-first project management, with plenty of integrations and workflows to centralize a team around a “virtual desk space”.

Basecamp Advantages

  • Robust A-Z workspace to centralize ALL of your workflow, tasks, and work management
  • Super simple and transparent pricing structure, just $99 / month for unlimited users and no tiers
  • Long-standing quality reputation in the industry having been around for years, not a fly-by-nite operation
  • Robust in-app file storage and file sharing (no need to integrate with Gdocs or DropBox)
  • Capable in-app chat functionality for real time collaboration (move over Slack!)
  • 30-day limited free trial
  • Long history and track record in the space, with a deep and avid community of users

Basecamp Disadvantages

  • Dashboards can get a bit cluttered if not setup for your work management thoughtfully
  • While Basecamp integrates with many third-party apps, they also have attempted to REPLACE others and don’t have the same seamless integrations (e.g. Slack, Dropbox, etc…)

Basecamp Prices:

Basecamp 3 recently updated their pricing to $99 / month for UNLIMTED users and ALL of the features.

Further Reading:

9. Celoxis

Summary: Trying to move your organization towards a large multi-departmental objective? The Celoxis tool has mastered the art of cross-platform and project integration, with multiple path dependencies to synchronize those large scale mission oriented projects.

Celoxis Advantages

  • Offers fully functional free trial
  • Supports cross-project dependencies and multiple projects nested in an overall plan
  • Resource management and allocation views and templates built-in
  • Microsoft Project synchronization and full compatibility
  • Offers Chinese, Arabic, and Russian language support
  • Live chat customer support

Celoxis Disadvantages

  • Not as approachable for the average user compared to Smartsheet
  • Starting price point is over 2X that of Smartsheet

Celoxis Prices:

Celoxis starts at $25 / month per user for thier Cloud version, with a $450 on premise setup fee (per user / one time).

10. Mavenlink

Summary: Mavenlink is more than just a project management tool. It syncs relevant DATA to DECISIONS in a symbiotic project management report view, going beyond basic task tracking (and time tracking). While Mavenlin integrates with many large-enterprise software suites, they also integrate with smaller players. Their enterprise pricing can pricey, but starts off at a surprisingly approachable $19 / month per user.

Mavenlink Advantages

  • Extra built-in data analytics functionality for developing robust reports (beyond just project management)
  • Extensive project accounting features
  • Advanced Business Intelligence analysis and views
  • Hard and Soft resource allocation reports and views (easy to create useful corporate reports)
  • Integrates with large-enterprise apps like Salesforce, Netsuite, Sage, Microsoft Dynamics, Hubspot, and more…
  • For all the advanced key features, starts off at just $19 per month / per user
  • A top rated project management platform on G2 Crowd
  • Specifically well-suited to Service businesses

Mavenlink Disadvantages

  • Lack of transparency for large-enterprise pricing (managed by a “sales team” with custom quotes)
  • Might not be flexible enough for small businesses or emerging business models

Mavenlink Prices:

Mavenlink develops custom quotes for large enterprise, but otherwise charges $19 / month per user for their Teams Plan and $39 / month per user for their Professional Plan

11. Easy Project

Summary: The Easy Project tool is a bit under the radar, but offers the best of Agile and Gannt methodologies, ideal for software project management and the SDLC process.

Easy Project Advantages

  • Integrates Agile principles with Gantt tool framework
  • Pre-established DevOps frameworks for project management and planning
  • “Delivery” focused project management framework
  • Supports WBS framework (unlimited hierarchies)
  • Supports critical path and multiple dependencies
  • Features Kanban boards prominently

Easy Project Disadvantages

  • Not as widely applicable beyond software, development, IT services and digital-first enterprises
  • No custom quote based pricing
  • Significantly less adoption than SmartSheet

Easy Project Prices:

Easy Project starts at $8 per month / per user for the Essentials Plan, then $14 per month for the Business Plan, and finally $24 per month for the Platform Plan.

12. Microsoft Project

Summary: It’s not the sexiest project management solution, but Microsoft Project is a remarkably capable alternative worth taking a look at. Best of all, it integrates with the rest of the Microsoft ecosystem so if you are a Microsoft organization, the benefits may be hard to pass up.

Microsoft Project Advantages

  • Integrates with Microsoft tools and software for seamless team collaboration
  • Essentials Plan is $7/month, 50% less expensive than Smartsheet basic tier
  • Advanced custom fields capability
  • Advanced task dependencies
  • Advanced calendar integration

Microsoft Project Disadvantages

  • No specific Gannt chart features
  • No cross-project summary views
  • No cross-sheet search functionality

Microsoft Project Prices: Project 1 Plan starts at $10 per month per user, Project 3 Plan starting at $30 per month per user, and Project 5 Plan starting at $55 per month per user.

Further Reading:

So What’s the Best Alternative to Smartsheet?

After all this, what’s my overall Smartsheet alternative pick to manage your business?

Here’s how I look at it in terms of the best Smartsheet alternatives:


Question: Is Smartsheet owned by Microsoft?

Answer: No, Smartsheet is not owned by Microsoft, but it works with Microsoft tools as well. If you want to check it out, you can try the free trial version, or get a paid plan.

Question: Is Smartsheet better than Excel?

Answer: Yes, in many ways Smartsheet is better than Excel. For example, with Smartsheet you can create a task and monitor its progress, what everyone has done to it, and at what percentage the task is ready, whereas in Excel you can create a task but in Excel, this becomes messier, and hard to keep the progress.

Question: Is Smartsheet easy to learn?

Answer: Well, Smartsheet is nothing like other project managing tools, so it’s a bit difficult to be used, and it definitely requires a few skills to use it, especially if you are not that good with spreadsheets.

Further Reading on Tools for Managing Projects

Looking for a good time tracking focused solution? Check these real time tracking solutions: x TDM-03

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Michael Rasmusen

Monday 6th of June 2022

Great post Ewan! I've been using Smartsheet for some time, but now I'm looking for alternatives. I'm running an IT company so I need some more features like budget forecasting, project portfolio management etc. Recently I've found a tool called Have you tried it already? It looks like a good alternative to smartsheet

Allison Ford

Wednesday 29th of September 2021

Love this list! I'll be sure to check each of these software tools that you listed down to see if there's any that would be a good complementary tool to what we're using right now. I think that Bridgit Bench would be a good addition to this list, it's a powerful tool that I believe is a big upgrade from Smartsheet especially for project managers in the construction industry. You can find a comparison between Bridgit Bench and Smartsheet here to give you a better idea on how they compare.

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