(Last Updated On: July 17, 2018)
Task management is a necessity, often a tedious one. You have to monitor what everyone’s doing; constantly compare your team’s progress to your goals; and ensure that your team members know what one another is doing.
The more successful your business is – the more clients and projects you have to juggle – the harder this gets, which is why team and project management tools have become a saving grace.
It’s not hard to find an app or tool that will help you monitor your projects and team, but it is difficult to know which one is the best for your unique purposes.
If you’ve used Basecamp in the past, or you know a bit about it but don’t think it meets all your needs, consider these alternatives.
Basecamp’s Major Drawbacks
The main complaint users have about Basecamp is that it isn’t evolving quickly enough.
It was created in 1999, and while it’s made improvements and can support integrations that help you do a lot of the things you want to do, it feels sluggish and a bit outdated, especially when compared to the market’s newcomers and more tech-savvy alternatives. It’s simply not agile or feature-rich enough for everyone.
Here are 14 project management alternatives to Basecamp.
Asana is one of the most popular team management tools out there, used by small and medium-sized businesses, including growing startups. The interface is a huge part of its appeal – it’s sleek, modern and simple, and incredibly easy to learn and use.
With Asana, you can add more than one person to a task; follow tasks and add other followers to them; and collaborate with your team in real-time.
Asana isn’t meant for storage, which is why there are limits on the files you upload (100MB per attachment). This is also why they integrate with cloud storage services, though. Integrations include many of the apps you use every day, like:
- Google Drive
One of their latest features is the Timeline for better project planning. Additional features include:
- Activity feed with notifications
- Due dates, goals and reminders
- Calendar view
- Mobile and tablet compatibility
- Multiple workspaces for better organization
- Project permissions
- Social media sharing
- Time tracking
- View of team member tasks and priorities
Asana has three pricing tiers. The free version is called Basic; the Premium version is $9.99 per member per month, which you pay for annually; and the Enterprise version can be setup by speaking with a customer support specialist. Find out more about pricing here.
Some users find that the paid plans are pricey, especially if you have a lot of team members. Smaller businesses and solopreneurs, though, may be able to work just fine with the free version full-time.
Bitrix24 is ideal for startups, small, and medium-sized businesses that need basic customer relationship management (CRM) and lead management tools. There are more advanced capabilities, though, like software automation, file sharing and email marketing integrations.
Collaboration and Social Tools
Think of Bitrix24 as your company’s own personal social Intranet. Your collaborations and communications about customers and projects will be centralized, and there are social features like blogging, “likes,” photos and social networking apps.
- Document sharing
- File uploading
- Tasks and task comments
- Time tracking
- Work groups
This chart is just the beginning of their multiple pricing models. You can toggle between cloud and self-hosted versions as well as price vs. feature differences. Find out a ton more here.
Flowdock is mainly used as an inbox and chat service for teams so that everyone can collaborate, communicate and get on the same page. It’s also a space where you can get updates for your apps and start discussions about them.
Public and Private Messaging
You can speak with your team in both public and private. “Flows” apply to public messaging, and private messaging is also available. You can also create sub-conversations within main conversations.
Flowdock’s tagging features helps you organize conversations for easy search and referencing. There’s also regular text search functionality in case you need to find a topic that you didn’t tag.
- Apps for Android, iOS, Mac and Windows
- Customizations for desktop and mobile notifications
- Drag-and-drop file uploading and sharing
- Previews of images, links and videos
There are three pricing options for Flowdock, and you can find out more about each plan here.
Like Asana, ClickUp has a streamlined, user-friendly design that helps you get right to project and team management. Plus, if you’re phasing Basecamp out but aren’t yet ready to sever all ties, you can integrate ClickUp with Basecamp.
Project Management Models
Setup the best project management model for you and your team, including agile and waterfall models. You can adapt and customize the model to meet your needs, too, and to cater to your team’s favored approach.
ClickUp has three different ways to view and organize your tasks: board, box and list. There are also different ways to set the status of your tasks. With Simple Statuses, you just mark the task as either done or not done. With Custom Statuses, you move the task to one of the custom status group you setup.
ClickUp’s features are called ClickApps, and they include:
- Activity stream
- Assigning and resolving comments
- Customized and multiple assignees
- Image editing
- Rich editing
- Recurring tasks
- Time tracking
- Two-way sync with Google Calendar
See a full list of ClickUp’s features and integrations here. There’s also a Chrome extension that you can install here.
ClickUp has a free version as well as an Unlimited version that costs $5 per user per month. Find out more here.
Freedcamp is open source software for managing projects and plans for both work and personal life, making it an excellent crossover for startups, entrepreneurs or freelancers who think of their job as part of their lifestyle.
Powerful Freemium Model
The biggest draw of Freedcamp is that the free version is incredibly useful even for larger teams with a lot of needs. Standard features include:
- Discussion and message boards
- Shared filed management
- Task lists and management
- Time tracking
Plus, you can add any number of users and projects to the free version, and there are no storage limitations (note that files can’t be larger than 10MB).
- Browser alerts
- CRM tools
- Social media integration
- Weekly data backups
Freedcamp is free to use regardless of your team, projects or storage needs, but there are upgraded accounts available if you want access to advanced features. Find out more here.
The main purpose of JIRA is to log and assign projects and tasks, and to then set priorities. Also, while any type of company in practically any industry can effectively use JIRA, it has enhanced software development capabilities, if that’s what you’re after.
Agile Project Management
The cornerstone of JIRA is agile project management that combines Scrum and Kanban approaches (referred to as Scrumban). The idea is that you and your whole team will see the entire project, details and all, so that nothing slips by. As soon as something happens that will be of interest to a team member, they’ll receive a notification.
You can also manage your app development through every stage, starting with ideation and going all the way to launch, and plan, track and release your software.
There’s also a self-hosted option, if you feel you need even more flexibility. Find out more about using JIRA with an open source license here.
- Customizable workflows
- Google apps integration
- Real-time visual data reports
- Time management
- Time tracking
There are multiple pricing options for cloud and self-hosted plans. Find out more here.
LiquidPlanner is a highly responsive website with simple drag-and-drop usability. It’s used by businesses to manage projects, tasks, team members and time.
Elaborate Management Features
LiquidPlanner is for the business owner who needs a lot of in-depth features and is happy to pay for them. With a steeper price tag than many of the other options on this list, LiquidPlanner is for medium-to-large businesses who will utilize the software’s complex features instead of getting lost in them.
LiquidPlanner takes the data that you enter to determine realistic deadlines, which makes it easier for you to set expectations for your team members. The system will also adapt if estimates, priorities or resources change mid-project.
- Advanced analytics
- Customizable dashboard
- Multiple assignees to projects
- Project creation and sub-projects
- Tasks and sub-tasks
- Ticket queues
LiquidPlanner has two plans: the Professional plan for $45 per month per user and the Enterprise plan for $69 per month per user. Find out more here.
Monday is a great tool if you need rich team collaboration features and prefer a spreadsheet-type layout for organizing projects.
Highly Customizable Workflows
There are a ton of options for customizing your workflows (maybe too many, at least when starting out), and tons of templates to choose from as well. While this can be overwhelming at the beginning, it’s ideal for managers and teams who feel that they can’t get what they need from other project management tools and would prefer to design their workflow from the ground up.
Several of the plans include API access, which is great for teams who can build their own integrations. Or, you can integrate with Zapier, which opens up other possibilities. There’s also one-way Google Calendar integration.
- Board and table views
- Commenting and discussions
- Custom fields
- Mobile app
- Timelines for project planning
Pricing starts at $25 per month for up to five users with the Basic plan, but you can go upwards from there to choose your plan based on the features you need and how many users you have. Find out more here.
Podio is used for project management and is ideal for smaller businesses that need to handle an assortment of business processes in one system. It strongly focuses on team collaboration, evident in features like filing sharing from anywhere in the Podio system and Facebook-style liking.
Open API for App Creation
One of Podio’s best features is that it has an open API that lets you create and connect your own apps. You can build custom apps to suit your unique needs and to cater to your specific workflow, and you don’t need tech or development knowhow to do it.
You’ll also be able to access the App Market, which is home to hundreds of no-cost apps created by the Podio community.
Podio integrates with the same services most team management tools do, like Dropbox and Google Drive, but it has a couple of surprises, too: Evernote and MailerLite (a MailChimp alternative), which are often left out of integration options. Other integrations include Campaign Monitor, FreshBooks and Zendesk.
- Bird’s-eye view of tasks
- Compatible with web browser, Android and iOS
- Instant message and video chat
- Private and open workspaces
There are four pricing models, starting with the free version for up to five employees and going up to the Premium version for $24 per month. Find out more here.
Slack is a way for teams to communicate better, and while it doesn’t eliminate the need for email, it can streamline your email and communication processes to make your workflows much more efficient.
Slack can do a lot, which can be overwhelming for new users. One of the best ways to feel more in control is to customize notifications. For example, you can tell slack the keywords to monitor conversations for, and when those words are mentioned, a badge will pop up next to the associated channel.
You can also set the “Do Not Disturb” for certain times of the day. Plus, you can have different notification settings for the desktop and mobile apps.
- Color coding
- Desktop, mobile and web access
- Integrations with various tools
- Message editing after posting
- Previews of links
- Private direct messaging
- Toggle between Slack accounts
Smaller teams who want to explore Slack for the first time can start out with the free account to learn the ropes. After that, accounts start at $8 per month per user, and discounts are available with annual billing. Find out more here.
Teamwork Projects (there’s also Desk and Chat from Teamwork) is a full-service project management tool. When you open the app each morning, you’ll be shown an overview that includes your team’s activity like messages, tasks and completed goals.
For people who do best with visual organization, Teamwork’s color coding is incredibly helpful. Colors can be customized to differentiate tasks to easily distinguish between them in the Activity stream. Plus, the current day’s activity is shown in orange, making it simple to stay up-to-date.
Multiple View Options
There are all sorts of ways to view projects and progress. The most simplistic views are the activity summary and the milestone overview, but you can also view by calendar, your projects, statuses and even team members. Then you can hone in even more with sub-views like tasks, messages and files.
- Advanced privacy options
- Android and iOS apps with regular updates and all desktop features
- Gantt chart view
- Group messaging
- Integrations with Google apps and Zapier
- Kanban board view
- Milestone tracking to break large tasks into smaller goals
- Multiple assignees per task
- Recurring tasks
- Sophisticated search functionality that learns as you use it
- Time tracking
Teamwork Projects has three options: Pro for $9 per user per month, Premium for $15 per user per month and the Enterprise plan with custom pricing. Find out more here.
Trello is one of the best Kanbar board tools available today, and it’s especially helpful to individuals and teams who like to see how much progress they’ve made, along with which tasks are still pending or are currently being worked on.
Project management software doesn’t always have the option to create recurring tasks, and even if it does, functionality is sometimes limited. With Trello, you can set certain tasks to recur practically whenever and however often you want them to, and you can set them to automatically be added to the board of your choice.
Trello has something called Power-Ups, which you can add to your boards to suit your specific needs. For example, with the Countdown add-on, you can add a countdown timer to your tasks. See a list of available Power-Ups here.
- Categories, labels and tags
- Checklists with progress meter
- Data filtering
- File and attachment uploading
- Drag-and-drop functionality
You can do quite a bit with the free account, but by upgrading to one of the paid accounts, you can do things like further customize your boards and upload larger attachments. Find out more about the pricing tiers here.
Wrike is especially useful for large teams, including those that are spread out around the country or the globe. The elegant, easy-to-understand interface includes a dashboard that you can customize to your liking.
One of Wrike’s best features is the real-time document editing, similar to Google Drive documents and spreadsheets, which make it easier for teams to collaborate. Your team can also continue to collaborate and manage tasks on-the-go thanks to the powerful mobile app.
Google Apps Integration
If you already use Google Apps, you’ll have an easy time combining them with Wrike. You can attach Google Drive documents within the Wrike system and you can integrate to-dos into your Google Calendar.
One of the ways that Wrike stands out from Basecamp is that you can include a single task in multiple projects. Additionally, the rich knowledge base with case studies and learning resources, and you’ll want to turn here as you get more used to Wrike and are ready to try out the advanced features.
- Customized reports
- Detailed time tracking
- Integrations including Box, Dropbox and Google Drive, plus several mobile apps
- Project hierarchy
- Recurring tasks
- Various charts, including baseline, Gantt and performance charts
- View several projects and sub-projects on one screen
Wrike has five plans available, starting with the free plan for up to five users. One of their plans is expressly for marketing and creative teams. Find out more about their plans here.
Zoho has a host of software available for a variety of reasons, but Zoho Projects is what you’ll use for project management. This highly responsive tool is great for even complex projects, and two-factor authentication keeps your information safe.
Customize your dashboard so the most relevant charts and updates are shown to you first. Also, as you setup projects and invite others to participate, the tools that will be most useful to you will automatically show up as suggestions.
One of Zoho Projects’ best features is the live chat functionality that you can use from within the workspace, saving you the trouble of having to click to another app or screen.
- App integrations
- Collaboration tools
- Document management
- Gantt charts
- Issue tracking
- Timesheets and invoices
- Useful add-ons
There’s a free plan for up to five users, plus four additional paid plans starting at $20 for up to 15 users. Find out more here.
Even the most responsible freelancers, contractors, business owners and team leaders forget something now and then. There are also a lot of creative types who can’t seem to remember a thing unless it’s written down. With one of these tools, or a couple of them combined, you’ll have an easier time keeping your entire team on track.