Hive vs When to Use One vs the Other

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By Ewen Finser

Last Updated on August 12, 2023 by Ewen Finser

If you are trying to decide between and Hive, you’ve come to the right place.

As a digital business owner, I’m constantly looking for the right tools and software to more effectively manage our various lines I’ve business. I’ve tried them all! Which is why I created this site to “scratch my own itch”. 

Having used extensively in various ways (both as a lite CRM and project management suite), I was curious when I heard someone mention Hive as an alternative. So down the rabbit hole I went…

In this comparison I’ll dig into what I found, what the main differences are, and who should use each tool respectively. 

Main Differences Between Hive and

These are the primary differences between Hive and that I found:

  • Project Management Approach: Hive offers a more flexible project management approach with features like action cards, which allow for different views (Gantt, Kanban, calendar) and greater customization. On the other hand, uses a more structured and visual approach with color-coded boards and timelines.
  • Integration: Hive provides over 1,000 integrations with other tools through Zapier, including Slack, Google Drive, and Salesforce. also offers a wide range of integrations but it has a slight edge with its own set of native integrations, including direct Outlook and Microsoft Teams integrations.
  • Pricing: Hive offers a more straightforward pricing structure with two tiers: Professional and Enterprise., meanwhile, offers a tiered pricing model with four levels: Basic, Standard, Pro, and Enterprise, each with different features and capabilities.
  • User Interface: Hive has a more traditional, list-based interface while uses a more colorful, visually appealing interface with boards and cards.
  • Collaboration Features: Both platforms provide collaboration tools, but offers a more comprehensive set of tools including voting on items, assigning owners to different tasks, and a more robust discussion platform.
  • Task Automation: has more advanced automation capabilities compared to Hive. It allows users to automate routine work and set up triggers and actions based on certain conditions.
  • Client Portal: offers a client portal where clients can log in and check the progress of their projects which is not available in Hive.
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Preliminary Analysis Hive vs

At the outset, both Hive and are robust project management tools, designed to streamline workflows, boost productivity, and foster team collaboration. Yet, they cater to different sets of needs and preferences. is a versatile project management software that is ideal for businesses aiming to enhance their management abilities. It allows users to automate tasks, thereby freeing up time for other crucial activities.

On the other hand, Hive serves as an all-in-one task management tool, perfect for businesses that desire a unified platform where team members can collaborate and communicate to successfully complete tasks and projects.

To grasp the nuances of these platforms and determine which suits your business best, it’s essential to delve into their features, ease of use, integrations, customer support, and pricing.

Core Feature List Contrasted

Both Hive and offer an extensive list of features. However, it’s vital to understand what these features entail, and whether they align with your business needs. excels in providing a plethora of customizable workflow applications. Users can design and streamline their workflows and processes, automate tasks, and even utilize fully customizable workflow templates.


Hive, meanwhile, offers a unique advantage with its four different project view layouts – Gantt, Kanban, Calendar, and Table. Any updates made in one layout are automatically reflected in the other three, ensuring consistency and accuracy.


Ease of Use

Usability is a crucial factor, as it directly impacts the speed at which teams can adapt to the new tool. Usability boasts an intuitive and user-friendly dashboard that provides a clear overview of your projects.

Hive Usability

Hive’s dashboard is equally intuitive and customizable, offering robust features and tools to keep your team organized and productive.

Hive vs Integrations

The ability to seamlessly integrate with other tools is a significant advantage, as it enhances the versatility of the project management platform. Integrations offers integrations with a host of platforms, including Mailchimp, Twitter, Box, Facebook, Harvest, Jira, Surveymonkey, Twilio, Zendesk, Todoist, Stripe, Shopify, Salesforce, Pipedrive, Slack, Outlook, and Hubspot.

Hive Integrations

Hive provides over 1000 integrations with tools and apps such as Box, Jira, Zoom, Google Drive, Gmail, Box, Slack, One Drive, and Dropbox.

Customer Support

A robust customer support system is vital for resolving any issues that may arise during usage. Customer Support offers around-the-clock customer support via a live representative. Users can also get assistance through phone support or via email.

Hive Customer Support

Hive also provides 24/7 customer support, ensuring users can get help whenever needed.

Hive vs Pricing

The cost-effectiveness of the tool is another crucial factor to consider. Pricing’s pricing model includes a free plan, with various premium plans offering additional features.

Hive Pricing

Hive presents a range of pricing plans to cater to different requirements and budgets.

Best Use Cases for Hive and

Deciding between Hive and depends heavily on the specific use cases that your business requires. Use Cases is particularly ideal for managing projects, client relationships, remote work, business processes, event planning, product roadmaps, and creative, marketing, and IT teams.

Hive Use Cases

Hive, on the other hand, shines in managing remote work, operations, creative agencies, startups, marketing campaigns, and non-profit organizations.

Summary: Hive vs

Here’s my high level summary of the key distinctions between these systems:

Project Management provides a highly customizable platform for project management, with features such as kanban boards, Gantt charts, and timelines.
Hive also provides robust project management capabilities, but places a stronger emphasis on action cards (similar to Trello’s cards) for task management.
Team Collaboration has a stronger focus on visual collaboration tools, with shared boards and team-specific workspaces.
Hive offers chat and video conferencing features built directly into the platform, which are not present in
Task Automation provides a comprehensive automation engine with pre-built automation templates, allowing tasks to be automatically assigned, moved, or updated based on conditions.
Hive’s action cards can be automated to some extent, but it doesn’t offer as comprehensive an automation engine as
Workload Management offers advanced workload management features, allowing managers to balance the workload across team members and avoid overloading.
Hive doesn’t focus as much on workload management, instead placing more emphasis on task and project management.
Sales Tracking includes CRM capabilities that allow for sales tracking.
Hive does not offer sales tracking functionality as part of its core platform.
Remote Work Management has strong remote work capabilities, including tools for communication, collaboration, and progress tracking.
Hive also supports remote work, but lacks some of the built-in communication tools found in
Time Tracking offers built-in time tracking features.
Hive also offers time tracking, but also integrates with popular third-party time tracking tools.
Integration boasts extensive integration capabilities with popular tools like Slack, Zoom, and Google Drive.
Hive also offers extensive integrations, and also includes a built-in chat and video conferencing tool.
Reporting and Analytics provides advanced reporting and analytics tools, with a visual, customizable dashboard.
While Hive also offers reporting and analytics capabilities, they are not as visually oriented or customizable as those of

As you can see, both platforms are quite similar, but has slightly more (and deeper) features in each of the core categories I looked at. 

Other Alternatives

As a frequent user of, our editorial team has covered a lot of ground with over the years. Here’s how it stacks up against popular project management and work management competitors:

The Verdict: Hive vs

Choosing between Hive and depends largely on your specific business needs.

While offers a versatile platform catering to businesses of all sizes across various industries, Hive combines traditional project management tools with modern technology, offering more out-of-the-box solutions.

That said, is clearly a better fit for Sales organizations with their new CRM suite. is also a better option if you already use a wide array of third party tools and want something that integrates with almost everything ELSE.

Conclusion Hive or

Hive and are both formidable project management tools, each with its own strengths and potential drawbacks. offers enterprise-grade features with a focus on flexibility and scalability.

Hive, in contrast, emphasizes in-app collaboration and communication (featuring it’s own message app – replacement for Slack), reducing the need for multiple digital tools. 

Personally, I like Hive for dedicated internal teams, either focused on a specific output (e.g. content) OR a specific discipline (web design). 

To summarize it cleanly:

  • Do you have detailed product development teams & roadmaps? Go with as it’s better suited for more complex, multi-step projects with extensive task dependencies. 
  • Just looking for a simple upgrade over Asana or Trello? I think of Hive as what I’d want if Asana and Trello had a baby! Go with Hive if you need something like this. 
  • Running a sales team? The clear favorite (now) is with their new broad CRM suite
  • Running a creative team? I prefer the straightforward Kanban process offered by Hive for creative projects like content marketing. 
  • Running a large enterprise team? While Hive shows signs of promise, it can’t quite match the depth of “Work Operating System” automation features offered by here

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