Clickup vs Trello: Which Project Management Tool Should You Use?

Q: Do ClickUp and Trello offer Gantt Charts and other ways to view your tasks?

ClickUp offers Gantt charts as one of the viewing options for Spaces and Lists, a really helpful feature to give an overview of workload, with the option to amend the scale anywhere from an hour to a year. It is also possible to view your projects on Gantt charts on Trello , but this is a “power-up” for your board. It’s worth remembering that in the free version you only get one power-up for each board, so you’ll need to think carefully about what is most important to you, or upgrade to one of the paid-for packages where you have unlimited power-ups and app integrations.

August 24, 2022

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By David Borgogni

Table of Contents

Main Differences between ClickUp and Trello
What is ClickUp?
What is Trello?
Features of ClickUp
Features of Trello
ClickUp vs Trello - Support
ClickUp vs. Trello - Pros and Cons
ClickUp vs Trello - Pricing
- ClickUp
- Trello
Are there any alternatives to ClickUp or Trello?
FAQs About ClickUp and Trello
Our Verdict: ClickUp vs Trello
Need expert help finding the right Project Management Software?

Last Updated on April 22, 2023 by Ewen Finser

In this ClickUp vs Trello comparison, we’ll be looking at two well-known project management platforms and comparing the different features that they offer to decide which one is best to support you in your business.

Project Management tools allow you to plan your tasks and projects, indicating areas of priority and setting tasks in a hierarchy. Read more about why you need project management and what to look for in a project management tool here.

The main benefit of project management tools on the internet is the inbuilt ability to collaborate, manage team members and assign and delegate tasks to other people. It’s easy to see when a task is sequential and for everybody to know what needs doing and what the sequence is.

So, which one is best for task management and team collaboration??

The bottom line is this: We think that ClickUp is a better option for managing your work online and collaborating with other team members. Whilst Trello offers a great user-friendly experience with some excellent power-ups, it just doesn’t have the same overview and ability to see a range of projects that ClickUp does.

In this article we’ll be looking at the main differences between ClickUp and Trello, examining pros and cons, customer support, user experience and features. We’ll also have a look at some of the alternatives on the market and any frequently asked questions. We’ll summarize the tools and explain why we think ClickUp is the best.

Why Go With ClickUp?

I've been so impressed with how quickly ClickUp has caught up with and even EXCEEDED competitors. They have ALL the integrations, plenty of pre-built templates for any use case, AND additional customization for any workflow.

Check it out Here

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Main Differences between ClickUp and Trello

The main differences between ClickUp vs Trello are:

ClickUp allows you to view your Clickup task and Clickup project in multiple ways, whereas Trello, a Clickup alternative, only allows you to view one board at a time.
ClickUp, a Trello alternative, takes a little time to understand the hierarchies and navigation, whereas Trello is immediately obvious and intuitive with a very clear-looking screen.
ClickUp has a wide range of functions in the free version, whereas Trello is quite limited.
ClickUp has a complex display interface, whereas Trello has it clearer.

There are also a lot of similarities between these two project management software. Both allow great collaboration, allow you to prioritize, manage and delegate tasks, allow you to integrate messages, link documents, and add images, and importantly as you start out, they both offer a free version to get you started.

Now, let’s look at these two products in detail.

What is ClickUp?

ClickUp is a project management and collaboration tool designed to be scalable to a wide range of industries and suitable for businesses from small start-ups to large corporations. They market themselves as “one app to replace them all” whether you have small teams with a single project, big teams with multiple projects that need major project planning or if you just need a simple way to assign tasks.

ClickUp is organized into a hierarchy of Workspaces, Spaces, and Lists. Within the hierarchy are all the tasks and functions you might need to manage your tasks as an individual or as a team.

Why Go With ClickUp?

Check it out Here

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What is Trello?

Trello is a list-making app and collaboration tool designed in 2011 and owned by Atlassian. Trello is structured into project boards that you can share with team-mates and to which you can add tasks, links and images. Since you can have unlimited boards and unlimited users with the stardard unlimited plan, you can get anything done.

Features of ClickUp

ClickUp has an excellent range of features:

Budget management
Client portal
Collaboration tools
Cost-to-completion tracking
Customizable templates
Time and expense tracking

Interface and Dashboard

The User Interface on ClickUp takes a little getting used to as you learn the purpose and functions of different levels within the hierarchy, but once you’ve got the hang of it it’s very easy to see all the different tasks.

Down the left side, your main menu allows you to switch between your tasks, notifications, and dashboards, as well as adding long-term goals and accessing the customer support area.

The next column from the left is where you will find your spaces, your folders, and your lists. The main part of your view is where your tasks are detailed, including who is responsible for each task, when it is due, and what the priority level is. What we really like is the option to show different views of your tasks in this area, either as a list, as a board or as a Gantt chart for example.

Mobile compatibility

ClickUp offers a great mobile app so that you can continue to manage your projects or keep an eye on what tasks you have to do while on the move.

Again, you can view your tasks in different ways here although the Gantt Chart is difficult to see clearly on the mobile screen. The list view and board view are much better.

You can add tasks, create reminders, and track time within the app and navigate easily between workspaces.

Set up

Getting set up in ClickUp is very straightforward. Simply enter your e-mail address and they will send you a verification code. Once you enter that you go through a simple on-boarding process to customize your ClickUp experience.

The range of templates available is fantastic, including a wide range of industry-specific ones such as class planning for education and content calendar for bloggers.

Organization

The hierarchies of ClickUp work as follows:

Your Workspace is like your office building. It contains everything.
Your Spaces are like a department or type of work that you undertake.
You can then group tasks together in lists, which can also be grouped in folders.

Tools

In ClickUp you can set up Spaces for different aspects of your business.

To set up Space, you simply Add Space, name your Space – for example, “Marketing” select a color for that Space tab, select what statuses you’d like to use for the tasks in this Space (if you’d like to keep the settings of a previous space you can save it as a template), choose what views will be available, and your space is created.

Once you have done this, you can begin to set up lists and tasks. These offer you further customization as you can select from a range of pre-made ClickUp templates that give you great ideas for your lists and for what will work best for different industries.

Within each task you can create sub-tasks, making dependencies clear, and helping you to manage the timeline of a project. A chat function allows you to keep messages and emails about a project with the project they are relating to. You are able to track the time spent on a particular project, allowing you to adjust your price estimates and build reports.

A great feature of ClickUp is the ability to sync tasks directly to calendars and view tasks in a Gantt chart so you know exactly what needs to be done and when.

The reporting function, down on the bottom left of the menu, means that you can see at a glance which tasks have been completed.

Features of Trello

Trello is a much simpler tool, but still offers some great features:

Collaboration tools
Customizable templates
idea s board
Milestone tracking
Time and expense tracking

Interface and dashboard

Once you’ve set up your storefront, your next stop is the dashboard where you can see your boards at a glance:It’s a very clean interface and easy to see your different areas of work. At the top is an “Add” button for creating new boards or teams.

You click on a board to see a Kanban board showing the tasks for that area of work.

The board background and the choice of headings is completely customizable.