Todoist vs Wunderlist: Which is the Best Project Management App?

Last Updated on April 22, 2023 by Ewen Finser

While keeping a planner or paper calendar is still a valid option for today’s tasks and to-do’s, most people are looking for a user-friendly electronic way to keep track of busy schedules.

By using an app-based project management (PM) tool, you can improve your work efficiency and engage team members to keep goals on track (even if everyone is spread across the globe). Industry-leading PM platforms not only save task lists but provide a color-coded, drag-and-drop, auto-notification system that connects each worker with his delegated jobs.

I am comparing a couple of popular options, Todoist vs Wunderlist. As of May 2020, Wunderlist is no longer taking new users, but I hope this comparison helps you to see what features are necessary and available in a current project management tool. I also provide 10 alternative platforms, each with powerful features that are affordable and can help your team increase productivity.

The‌ ‌Main‌ ‌Differences‌ ‌Between‌ Todoist vs Wunderlist

• Todoist supports third-party integrations, whereas Wunderlist does not.
• Todoist features board templates, whereas Wunderlist does not.
• Todoist offers notifications, whereas Wunderlist does not.
• Wunderlist allows you to star tasks, whereas Todoist does not.
• Wunderlist uses a tag filter system “#”, whereas Todoist uses a label system “@”

The‌ ‌Similarities‌ ‌

• Available on multiple platforms and devices
• Both free and pro options
• Drag and drop dashboard
• Desktop and mobile apps
• Collaboration support
• User-friendly

Todoist vs Wunderlist: What is Todoist?

Todoist has both free and paid plans and works across platforms and devices. With over 13 million users, Its features help you take your lists and tasks from your head or pen and paper to drag and drop collaboration tools. List tools help keep your family or business organized even when you are offline.

Todoist vs Wunderlist: What is Wunderlist?

Wunderlist was shut down on May 6, 2020. Currently, you cannot update or edit your lists or tasks. Wunderlist users were given the option to import lists and tasks to Microsoft To-Do. You can also export your account through November 15, 2020.

Wunderlist is a popular to-do list app that was acquired by Microsoft in 2015. After the acquisition, Microsoft decided to no longer add features or update the app. Although it provides regular security fixes for Wunderlist, app users are encouraged to transfer their lists and tasks to Microsoft To-Do, a replacement for the Wunderlist platform.

The Main Features of Todoist

Quick Add and Prioritize Tasks

Easily add tasks in seconds as a one-time reminder or with recurring due dates. Drag and drop tasks so you never forget an important task. Use the task view to review all of the details including subtasks.

Collaboration Tools

Delegate tasks to collaborators so you can focus on your own goals. Receive a notification when comments are posted, tasks are completed, etc. Comment on tasks and projects so you can efficiently keep everyone in the loop.

Todoist Karma

Need a little motivation to complete your tasks? Todoist Karma awards points for completing tasks consistently. Aesthetically pleasing color graphs provide real-time progress for our daily and monthly goals. Easily check off tasks and view completed tasks to see the task in entirety.

Todoist Boards

Todoist Boards organize your tasks using drag and drop blocks. Todoist provides a good variety of board templates to get you started.

Choose from a social media calendar created by Buffer, design requests, hiring pipeline, sales pipeline, student project, and more.

Integrations

Todoist integrates with Zapier, Google Assistant, Trello Power-Up, Alexa, Slack, Chrome, Google Calendar, Gmail, Monday.com, and more. You can also explore Todoist’s API to customize your integrations.

The Main Features of Wunderlist

Task Folders

Wunderlist allows users to create task lists and then further organize those to-dos into folders. For example, if you have a work folder, you might include lists such as deadlines, travel, and new leads. Upon signing up, you will be allowed to set up both lists and folders.

Collaboration

Every list can be assigned a name, assignee, reminder, due date, subtasks, comments, and attachments. You can even start more important tasks. Invite friends or family members to view lists such as weekly chores and gift lists.

Collaborators can also carry on a conversation similar to a text string, which is great for keeping lists updated.

Tagging

Tag tasks using the # symbol so you can easily search for lists or list items. You can even use due dates such as “tomorrow” instead of always using a calendar date. These features are particularly helpful when on the go.

Cross-Platform Support

Wunderlist has apps for Windows, Android, macOS, Chrome, Safari, and Amazon Fire. Drag and drop is available within the app creating a personalized dashboard.

Todoist vs Wunderlist – Pricing

Todoist

Free Plan

for starters
$0 per month

• Up to 80 projects
• Up to 5 people per project
• Recurring due dates
• Task priorities
• Integrations

Premium Plan

for Pros
$3 per month

• Up to 300 projects
• Up to 25 people per project
• Recurring due dates
• Task priorities
• Integrations
• Reminders
• Comments and file uploads
• Labels and filters
• Productivity trends
• Premium themes
• Automatic backups
• Add tasks via email
• Calendar sync
• Project templates
• Activity log
• Priority support

Business Plan

for teams
$5 per month

• 500 projects per user
• 50 people per project
• Team inbox
• Admin and member roles
• Team billing
• Priority support
• 500 active projects
• 50 people per project
• Recurring due dates
• Task priorities
• Integrations
• Reminders
• Comments and file uploads
• Labels
• Filters
• Productivity trends
• Premium themes
• Automatic backups
• Add tasks via email
• Calendar sync
• Project templates
• Activity log
• Priority support
• Shared team inbox
• Admin and member roles
• Team billing

Discounts available for students (70%), education professionals (70%), and nonprofit organizations (50%).

Wunderlist

Wunderlist has a free option as well as paid options for Pro and Business tiers. Wunderlist Pro starts at $4.99 per month or $49.99 per year. Wunderlist for Business starts at $4.99 per user per month or $49.99 per user per year.

Todoist vs Wunderlist – Support

Todoist

Todoist doesn’t offer phone support, but you can contact them via email and Twitter. Todoist also provides documentation on getting started with your account, using the platform, FAQs, billing, and integrations.

Wunderlist

Wunderlist is no longer supported. However, if you have imported your information to its replacement, Microsoft To-Do, you can contact them here. Don’t forget to include a brief description of the issue, the device used, operating system, app, or browser version.

Todoist vs Wunderlist – Pros and Cons

Todoist

Pros

• Productivity reporting
• Works on all devices
• Collaboration friendly
• Offline functionality
• Cross-platform
• Natural language input

Cons

• Lack of features on the free plan

Wunderlist

Pros

• Great UI/UX
• Variety of features in the free version
• Both desktop and mobile apps
• Collaboration support

Cons

• No longer supported, replaced by Microsoft To-Do
• Features are not being added
• No location-based reminders

Alternatives

1. monday.com

Mondays can create anxiety no matter where you work. Monday.com offers a highly visual project management tool that takes collaboration up a notch. It’s simple to understand and features a modern way to manage deadlines and provide a sense of transparency among co-workers.

Pros

• Built-in time tracking
• 4 different dashboard views available (files, kanban, form, chart)
• Gantt charts
• Mobile app

Cons

• Can’t assign comments
• Project tracking is lacking
• No brainstorming features
• More expensive than competitors for features

Pricing

• For a team of 5: Basic $39 per month, Standard $49 per month, Pro $79 per month, contact for Enterprise pricing

2. Quire

Quire is an award-winning cloud-based software that provides project management tools whether your company is small or large.

Pros

• Coming soon – Gantt Chart and advanced Kanban Board
• Break down big projects into small steps
• Grant access to different team members depending on their project involvement
• See attachments and comments in real-time
• Notifications via Google, iCal, and Outlook Calendar
• Third-party integrations – Slack, GitHub, Chrome Extension

Cons

• No private chat
• Needs more theme options
• Lacks customization features

Pricing

• Currently free for accounts with up to 35 organizations, 80 projects, and 30 members per organization

3. Remember The Milk

Created in 2004, Remember the Milk is one of the oldest to-do list platforms out there. It has a free version that provides a wide variety of useful functions such as collaboration, reminders, and third-party integrations with Gmail, Google Calendar, and Evernote. Plus, upgrading to a paid plan offers subtasks, colors for visual tagging, and mobile notifications.

Pros

• No learning curve
• Daily notifications
• The free version has sufficient features
• Collaboration options

Cons

• Poor filtering
• No location-based reminders
• Manual entry

Pricing

• Free plan available, Pro is $39.99 per year

4. ProofHub

ProofHub is one of the software leaders in project management and team collaboration. It is trusted by popular corporations and provides a plug-and-play user experience.

The platform offers a custom role feature so that only certain team members can access certain files. This is perfect for complex projects that have a lot of moving parts.

Pros

• Kanban boards
• Gantt charts
• Time tracking
• Internal chat tool
• Internal proofing tools
• Custom reporting

Cons

• A limited number of third party apps

Pricing

• Essential Plan $45+ per month, Ultimate Control Plan $89 per month, both plans offer unlimited users

5. Trello

Trello provides visual boards with an easy drag-and-drop dashboard. Team members can easily view what their tasks are as well as what projects other team members are working on. The platform is very flexible and works with a large variety of business types and sizes.

Pros

• Adapt projects to any niche
• The dashboard provides a view of your work and co-workers tasks
• Visual boards, drag-and-drop
• Team files all in one place

Cons

• Limited to kanban system of organization
• Best for simple projects, smaller teams
• Not a fully-featured project management tool
• No built-in messaging system
• Can only export in CSV using the paid version

Pricing

Forever free plan, Business $9.99 per month per user (billed annually), Enterprise starts at $17.50 per month

6. Asana

Asana works similar to Trello but offers more advanced features. Use the platform’s timeline to plan complex projects from point A to point B. Set priorities, hard deadlines, delegate tasks, and share collaborative details all within the platform.

Pros

• Know where the project stands in real-time
• Easily keep everyone working toward a common goal

Cons

• The variety of features can get overwhelming and you can spend too much time in the choices and settings
• Learning curve
• You can only delegate one person to a task
• Cannot switch between a list view or board view once a project is started
• No time tracking

Pricing

• The premium plan starts at $9.99 per month per user (billed annually)

7. Any.do

Manage all of your to-do lists and tasks with an integrated calendar. Assign specific colors to each task to quickly see a visual view of your to-do lists. Set one-time reminders, recurring reminders, or location-based reminders.

Pros

• Attach files with tasks
• Collaborate by sharing lists and delegating tasks
• Customize app themes

Cons

• Not an all-in-one solution
• Features are basic compared to competitors

Pricing

• Premium starts at $5.99 per month (billed annually)

8. Meistertask

Meistertask goes above and beyond list-making by offering a collaborative task management tool. Simply create a project, select team members, delegate tasks, and follow the process in real-time.

Pros

• Customize your dashboard
• Create a group project by inviting other team members in real-time
• Get notifications when there is a kink in the project so you can resolve project issues quickly
• Third-party integrations (Slack, Zendesk, etc.)

Cons

• No reminder feature
• Subtasks are nested and hard to view inside the task
• UX could use improvement regarding platform layout

Pricing

• Contact for quote

9. Wrike

Wrike provides a transparent view of your tasks to help streamline tasks and promote collaborative planning. Manage, engage, and track your team’s project work in real-time.

Pros

• Real-time reports
• Gantt charts
• Tagging feature
• Support images and videos

Cons

• Onboarding can take longer than competitor apps
• Can’t convert comments to tasks
• Project tracking is limited
• Interface navigation could be improved
• Pricing could be more affordable

Pricing

• Under $35 per month per user

10. Google Keep

Google Keep is a free service for note-taking. It is worth taking a look at if you are looking for a diverse app that can support text, lists, images, and audio. Create and save voice memos and complex notes which can both be synced across devices.

Pros

• Text-to-speech
• Reminders
• Mobile app for both iOS and Android

Cons

• Centers around note-taking, not the best app for business collaboration

Pricing

• Free

FAQs

Todoist vs Wunderlist – Which One is Best?

With Wunderlist out of the running, Todoist is a worthy alternative that will keep you organized and a user interface that is easy to onboard new team members.

Looking for features that Todoist doesn’t offer such as a free plan with more options (Quire) or unlimited collaboration (Any.do at under $6 per month)? Fortunately, there are a variety of powerful alternatives to meet your team’s unique needs.

Further read:

• How to Find the Best Project Management Tool for Online Business
• 5 Top Cisco WebEx Alternatives for Online Collaboration
• 14 Best Basecamp Alternatives: Basecamp Competitors
• How to Find the Best SEO Tools for Digital Marketing
• 16 Best Asana Alternatives: Asana Competitors