Zenkit Review: The Project Management Tool You’re Looking For?

If you were an avid Wunderlist follower, you might be disappointed after its acquisition by Microsoft. The software company discontinued Wunderlist in favor of the Microsoft To-Do replacement. Fortunately, since Wunderlist is no longer available, several competitors are throwing their hats into the ring. One of the viable project management options is Zenkit.

Let’s take a look at its features, unique capabilities, pricing, and alternatives to see if Zenkit is right for you.

What is Zenkit?

Zenkit is a project management tool that is fully customizable. The software can be accessed on a desktop browser or through an app with a phone or tablet.

The powerful collaboration tool helps you have customers, documents, invoices, bugs, features, leads, resources, tasks, events, and tickets all in one place. The platform is praised for its wide range of compatibility among niches including startups, schools, and creatives.

Zenkit’s platform is segmented into the following suite options:

  • Zenkit Base — You no longer have to store spreadsheets in Excel, documents in dropbox, and invoices in Quickbooks. Base offers a place to store and collaborate all of your data in one place.

Take advantage of multiple views. Base supports List, Kanban, Calendar, Table, and Mindmap. All views can be filtered and customized to your unique needs.

Start from scratch or restructure your company’s current information. The platform works for burgeoning startups to successful enterprises. When your business scales, Zenkit can scale along with you.

  • Zenkit To Do — To Do is like a personal assistant. It keeps all of your tasks, meetings, shopping lists, and more organized so you never miss a beat.

Smart list features include “Assigned to me”, “Favorites”, “Week” and “Today”. Center your focus and see an overview of your schedule with just a couple of clicks.

Collaborate with other users like co-workers, friends, and family and delegate tasks. Comment and reply to tasks to keep everyone in the know.

  • Zenchat — While work chats on platforms like Slack are productive, they can often get cluttered with miscellaneous conversations or just get off-topic. This creates a large text run that can be hard to filter or find the information you need at a larger date.

Zenkit has created topic-chats. Choose a task and keep the chat related to those specific tasks. No more fluff and save time finding edits or fine details when working on the task.

It also reduces scrolling through chat, confusion regarding task requirements, and less switching between your project management tool and third-party chat integration.

  • Hypernotes (coming in 2020) — Hypernotes will include notes, outlines, wikis, intranets, scripts, and documentation to understand collected data.

Zenkit History

Zenkit is a startup formed under Axonic Informationssysteme GmbH, a German company founded in 2003. It was officially released in October 2016 after multiple versions of the software were built. Once a platform to house customized apps, is today meant to be a daily solution for project management.

Notable organizations using Zenkit include FedEx, American Red Cross, Microsoft, The Home Depot, and Walmart.

Pros

  • Affordable plans
  • Free plan
  • Different views (tables, Gantt, Kanban)
  • Helpful documentation and video tutorials
  • Relational data capable
  • Easy to customize
  • Over 1500 service integrations
  • Users can suggest software updates
  • Quality customer support

Cons

  • Data storage limits are low for paid plans
  • App performance could be improved
  • Can be difficult to get all team members to use integrated messaging instead of email
  • Desktop version can have issues syncing
  • Lack of native apps

Software Requirements

Zenkit is built for all devices with support for Web, iOS, Android, Windows, Linux, and macOS.

Pricing

Zenkit has 4 tier plans (per member per month) including a Basic free plan. The platform also offers bundle pricing if you are interested in only certain elements. A discount is given on all elements if paying annually.

Discounts are available for education and nonprofits. Contact Zenkit for current dedicated pricing.

Coming in 2020: Hypernotes.

Basic Plan

  • Base (Free)
  • To Do (Free)
  • Zenchat (Free)

Plus Plan

  • Base ($9.00/monthly, $8.00/annually)
  • To Do ($4.00/monthly, $3.00/annually)

Business Plan

  • Base ($25.00/monthly, $21.00/annually)
  • To Do ($19.00/monthly, $15.00/annually)
  • Zenchat ($19.00/monthly, $15.00/annually)

Enterprise

  • Contact for pricing

Ease of Use

Zenkit’s platform is user-friendly and the learning curve is minimal. The dashboard is easy to navigate. Documentation and training videos help the user to get the most out of the software without having to constantly contact customer service for help.

Integrations and Add-Ons

zenkit integrations

Zenkit includes direct integrations as well as over 1,000 apps that are accessible through Zapier. You can also use Zenkit’s open API to customize integrations for your specific needs.

Current integrations include:

  • 10to8
  • 123FormBuilder
  • ActiveCampaign
  • Appointlet
  • Asana
  • Better Proposals
  • Bookafy
  • Box
  • ClicData
  • ClickTime
  • Clockify
  • DeskMoz
  • DeskTime
  • Dropbox
  • eTermin
  • Eventable
  • Evernote
  • FormKeep
  • Forms On Fire
  • Frame.io
  • Gmail
  • Google Calendar
  • Google Drive
  • Google Sheets
  • InvoiceBerry
  • LearBoxer
  • Livestorm
  • Magic Minutes
  • Mailjet
  • Microsoft Teams
  • Moosend
  • Paperform
  • Parseur
  • PDFfiller
  • PomoDoneApp
  • POWr Form Builder
  • Sakari SMS
  • SendinBlue
  • SharpSpring
  • SimpleTexting
  • SimplyBook.me
  • Slack
  • SMSAPI
  • SMSFactor
  • Status Hero
  • StoryChief
  • SuperSaaS
  • Surveypal
  • SurveySparrow
  • Thankster
  • TimeCamp
  • Time Doctor
  • Timeneye
  • TMetric
  • Toggle Track
  • Trello
  • WhatConverts
  • Zonka Feedback
  • Zapier

Features

Technology

Easily connect tasks with documents, comments, and more to build relational data. Use formulas to automatically build data reports. Zenkit offers repeater-rules to support your recurring tasks.

Drag and drop task elements to keep projects organized. Email a task to Zenkit directly so you never forget an email request. Zenkit shortcuts help you add items, labels, and more.

Project Management

Use the global calendar to aggregate special events across your data. You will have a single calendar and never miss a meeting.

The team tasks inbox keeps all the items assigned to you in one place. Participate in multiple projects while staying organized.

Add a to-list list to any of your tasks. Subtasks are also supported. A planner’s dream, quickly marks off tasks are you go and watch them fall to the bottom of the list so you can easily see what tasks are left.

Assign tasks and create a published wiki in a matter of minutes. Create bulk actions so you don’t have to worry about completing boring data entry on time.

User Experience

Collaborate in real-time whether you are working in the same office or across the globe. Easily switch the view from table, kanban, Gantt, list, mindmap, or calendar. This allows you to increase your productivity by choosing a view that is the most aesthetically pleasing and practical for you.

Don’t have an Internet connection? With Zenkit, you can work offline whether you are using the app or the web version.

Share files to your account from your device, Adobe, Google, Dropbox, and more.

Tracking

Notifications keep you up to date on tasks without having to switch screens or platforms. See all activity tracking in real-time (similar to text update).

Assign priority labels to tasks so you can always keep your tasks in the right order.

Customization

Change the background to customize your dashboard. Upgrade to Zenkit Plus and upload backgrounds and images to closely follow branding guidelines.

Tasks and menu items can have color backgrounds to improve visual organization and further customize your view. Choose which notifications you receive so they don’t distract you when you are working on a big project.

Rich text editing is great for client work. Use HTML, markdown, or basic text to make it easier to read and visually appealing.

Enterprise

Have a smaller organization but need Enterprise-level tools? Zenkit provides Security Assertion Markup Language (SAML)-based Single-Sign-On (SSO), System for Cross-domain Identity Management (SCIM) Provisioning, 2 Factor Authentication, and set user roles and groups so you know exactly who has access to what data.

Customer Service and Technical Support

Zenkit offers an extensive Knowledge Base and video tutorials to help reduce the learning curve. If you are still on the struggle bus, you can email through a contact form or chat (in person) with customer service.

Security

Zenkit stores user produced content and generate content related to notifications, permissions, etc. The platform refers to all stored content as “resources”. However, you remain the sole owner of any data you create.

If you subscribe to the free plan, you and other free members (capped on the free plan) can access these same resources. When upgrading to a paid plan, everyone that you share resources with must also be a paid member.

The domain of the email address you sign up with (i.e. Gmail) puts you legally in a class with other (i.e. Gmail) users according to Zenkit.

Zenkit is transparent regarding the security of your data. They are the General Data Protection Regulation (GDPR) compliant and offer a data processing agreement (DPA) upon request.

Top security features:

  • SSL via HTTPS
  • Encrypted Passwords
  • Native 2 Factor Authentication
  • Google 2FA Supported
  • File Access Management
  • Regular backups on a separate server
  • Single Sign-On
  • Identity and Access Management

Alternatives

Airtable

 

 

Airtable provides can organize lists, provide entry-level CRM, and manage inventory. It is perfect for users who need inventory tracking and to-lists all in one place.

Pre-made templates are perfect for making light work of diverse projects. Get 2 GB of storage on the free plan. Choose from multiple views including the classic spreadsheet, calendar, gallery, and Kanban.

Pros

  • Project managers can assign tasks
  • Task commenting
  • 2 GB storage space on the free plan
  • Multiple dashboard viewing options
  • Monthly content calendars and spreadsheet organizers
  • Project progress tracking

Cons

  • Significant learning curve compared to Excel
  • No spreadsheet formula builder
  • No overall messaging system for team members
  • No auto-refresh

Pricing

  • Free trial
  • Discount for nonprofits (50% off monthly fee for Pro and Plus plans)

Free Plan

  • Unlimited bases
  • 1,200 records per base
  • 2 GB attachment space per base
  • 2 weeks of revision and snapshot history

Plus Plan

  • $12 per month, $10 per month when paid annually

Pro Plan

  • $24 per month, $20 per month when paid annually

Enterprise Plan

  • Contact for pricing

Todoist

 

Todoist has over 13 million users. It provides list and task management for families and businesses to keep you organized even when you are offline.

Pros

  • Productivity reporting
  • Works on all devices
  • Collaboration friendly
  • Offline functionality
  • Cross-platform
  • Natural language input

Cons

  • Lack of features on the free plan
  • Cannot star tasks

Pricing

  • Free 30-day trial for premium plans
  • Discounts available for students (70%), education professionals (70%), and nonprofit organizations (50%).

Free Plan (for starters)

  • $0 per month
  • Up to 80 projects
  • Up to 5 people per project
  • Recurring due dates
  • Task priorities
  • Integrations

Premium Plan (for pros)

  • $3 per month

Business Plan (for teams)

  • $5 per month

Asana

 

Asana helps you set priorities, hard deadlines, delegate tasks, and share collaborative details all within the platform. The platform offers real-time syncing and detailed check-off lists so you know exactly what each team member is working on.

Pros

  • Know where the project stands in real-time
  • Easily keep everyone working toward a common goal

Cons

  • The variety of features can get overwhelming and you can spend too much time in the choices and settings
  • Learning curve
  • You can only delegate one person to a task
  • Cannot switch between a list view or board view once a project is started
  • No time tracking

Pricing

  • Free trial
  • Discount for nonprofits (50% discount for Premium or Business plans)

Basic Plan

FREE

  • Unlimited tasks
  • Unlimited projects
  • Unlimited activity log
  • Unlimited file storage (100MB per file)
  • Collaborate with up to 15 teammates
  • List view projects
  • Board view projects
  • Calendar view
  • Assignee and due dates
  • iOS and Android mobile apps
  • Time tracking with integrations
  • 100+ free integrations with your favorite apps

Premium Plan

  • $13.49 per month or $10.99 when paid annually

Business Plan

  • $30.49 per month or $24.99 when paid annually

Enterprise Plan

  • Contact for pricing

Monday.com

 

 

With Monday.com your team can take collaboration to the max. A highly visual platform, co-workers can see their tasks as well as others to motivate and rebalance work as needed.

Pros

  • Built-in time tracking
  • 4 different dashboard views available (files, kanban, form, chart)
  • Gantt charts
  • Mobile app

Cons

  • Can’t assign comments
  • Project tracking is lacking
  • No brainstorming features
  • More expensive than competitors for features

Pricing

  • Free trial
  • Free plan for students, faculty, student organizations, and Greek Life
  • Discount for nonprofits (yearly plans)

Basic

  • $29 per month (3 seats minimum, save 18% when paying annually)

Standard

  • $36 per month (3 seats minimum, save 18% when paying annually)

Pro

  • $59 per month (3 seats minimum, save 18% when paying annually)

Enterprise

  • Contact for pricing

Trello

 

Trello provides visual boards that can easily be moved from the left to the right in columns when tasks are completed. Checklists can be added within the boards. However, Trello is not meant for complex projects. Small teams with simplistic tasks will benefit the most from Trello.

Pros

  • Adapt projects to any niche
  • The dashboard provides a view of your work and co-workers tasks
  • Visual boards, drag-and-drop
  • Team files all in one place

Cons

  • Limited to kanban system of organization
  • Best for simple projects, smaller teams
  • Not a fully-featured project management tool
  • No built-in messaging system
  • Can only export in CSV using the paid version

Pricing

  • Free Trial
  • Discount for nonprofits (75% off Business Class and Enterprise)
  • 30% discount for educational institutions

Free Plan

  • 10 Boards per Team
  • Unlimited Cards
  • Unlimited Lists
  • 10 MB per File Attachment

Business Class Plan

  • $12.50 per user per month ($9.99 when paying annually)

Enterprise Plan

  • $17.50 per user per month (for 20 – 250 users, price decreases per user the more users you have)

FAQs

Question: Does Zenkit offer a free plan?

Answer: Yes. Zenkit To Do offers a free plan that you can share with up to 7 co-workers and allows a limited amount of lists (100), tasks (10,000), folders (20), and storage space (500 MB). If your team expands or you need to upgrade any of the core features, paid plans are available with Zenkit To Do Plus starting at $3.00 per month per user if paid annually. Highly-rated Zenkit apps are available for Android and iOS.

Question: How much does Zenkit cost?

Answer: Zenkit has a monthly cost per user. Pricing starts at $3.00 per user (if paid annually) and up. Costs are determined by purchasing individual Zenkit software options such as “Zenkit To Do” and if you bundle multiple offerings.

Question: What is Zenkit used for?

Answer: Zenkit is Project Management Software. It features multiple task views, time tracking, project templates, project planning, and more.

Question: Does Zenkit have an open API?

Answer: Yes. Zenkit provides full API documentation so you can customize the application to your needs.

Question: How can I view project progress in Zenkit?

Answer: Zenkit has multiple project views available including Kanban, List, Table, Calendar, and Mindmap. You can also add filters to customize each view (i.e. A list view that shows completed tasks so you can archive them regularly.)

Final Thoughts About Zenkit

While other project management platforms may have more storage capabilities and direct integrations, Zenkit offers multiple views, a new integrated chat system, and several user experience details that can scale as your business grows.

If you are looking for an effortless project management software, consider giving Zenkit a try. Its free plan will give you a test drive of their 3 modules, Base, To Do, and Zenchat, so you can see if it is the right software for you before giving them a dime.

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