Last Updated on November 29, 2025 by Ewen Finser
If you’re considering using a remote online notary (RON), you’ll likely base your decision around cost.
Unfortunately, it can be a little difficult to work out which RON represents the best value for your money. This is because different platforms use different pricing structures; some have pay-as-you-go models, others work with monthly subscriptions, and others use a mix of the two.
Here are a few things to keep in mind when considering your costs:
- Per-notarization fees: Notarization is typically capped by state law (commonly $1–$20 per document), but after technology fees and services like additional seals, signers, or witnesses, the total can be around $20–$30 per notarization.
- Subscriptions: If you notarize documents regularly, it might be worth paying for a subscription to lower your per-transaction cost at the cost of locking you into a monthly or annual commitment.
- Extras: Multi-user access, API integrations, branding, and compliance workflows tend to live behind higher-tier plans.
With that being said, here’s what you can expect from most leading RONs.
OneNotary
OneNotary keeps its pricing simple — which, as you’ll see, is not all that common in the RON space.
For individual or ad-hoc use, you’ll pay:
- $25 per online notarization (including 1 stamp and 1 signer)
- $10 for each additional stamp
- $10 for each additional signer
- $80 for in-person notarizations (including 1 stamp and 5 pages)
It’s a straightforward, pay-as-you-go model that’s ideal for occasional notarizations, offering 24/7 online notary availability and seven days of document storage for individuals.
The Business Professional plan is $65/month. Notarizations still start at $25 per transaction, but the plan unlocks a much broader toolkit, including a REST API, I-9 and E-Verify integrations, custom branding, unlimited team members, and unlimited document storage.
OneNotary’s Enterprise is priced on a custom basis and provides access to benefits like a dedicated account manager, volume discounts, and custom workflows and integrations.
My Takeaway: In my view, OneNotary provides the best all-around value for most businesses that want to bring notarization into their regular workflows. It has a transparent pricing model that caters to businesses of all sizes, and it delivers a top-class platform for the money.
Notarize
Notarize (now owned by Proof) is one of the best-known names in online notarization, and its core network pricing is pretty straightforward:
- $25 per notarization when using their in-house network
- $10 per additional seal
- $5 per additional signer
- $10 per on-demand witness
Notarize also offers subscription plans that are custom-priced and add the “serious stack”: full API access, integrations (Salesforce, Encompass, ResWare, SoftPro, Adobe, etc.), notary workforce management, SSO/SCIM, advanced fraud monitoring, detailed reporting, and dedicated support/SLAs.
These plans are priced on a custom basis, so it’s unclear how cost-effective they are for regular users. However, anecdotal evidence suggests that the pricing inevitably makes each session significantly more expensive than the headline $25 for the average business.
My Takeaway: For businesses, the real draw here is the benefits of the Proof platform: integrated high-assurance ID verification, a large 24/7 notary network, and enterprise-grade APIs and workflows. However, between a lack of transparent pricing and some anecdotal evidence of premium prices, I wouldn’t say that this is a good start for most organizations.
NotaryCam
NotaryCam is a popular choice for international signers; it’s available across 145+ countries and all 50 states. It also offers a 24/7 notary network and same-day appointments.
On a per-notarization basis, costs include:
- $25 per seal, with one signer included
- $10 per additional signer
- $79 for an international signer
Note that certain use cases carry separate costs. Real estate closings, for example, start at $199, while wills and trusts start at $175.
Beyond those one-off services, NotaryCam leans heavily on software licensing and contract notary services: independent notary software, team/enterprise licensing, and custom solutions with API access, NIST IAL2 identity verification, SOC 2/MISMO-compliant RON workflows, and access to their 24/7 notary network.
My Takeaway: If you frequently work with international signers, the $79 rate is quite reasonable. However, for standard notarizations, the lack of clear, mid-market subscription tiers makes it harder to budget for growing teams — and their specialized pricing makes it feel more like a premium solution than a practical starting point for most organizations.
PandaDoc Notary
PandaDoc Notary sits inside the broader PandaDoc ecosystem, which provides proposals, contracts, and e-signatures. Its pricing depends on whether you’re bringing your own notary or using a notary affiliated with PandaDoc.
- Bring-your-own-notary: $69/month per user + $10 per transaction
- Use a PandaDoc notary: Starts at $25 per transaction
- No extra charges per signer or per seal on either model, with volume discounts available
What’s nice here is that because it sits on top of PandaDoc Enterprise, you’re effectively paying for a full document workflow suite plus RON. That includes AI field detection, mobile e-sign, live document editing during the session, electronic journaling with recorded video, document bundling in a single transaction, secure ID verification (KBA + biometrics), and X509 PKI certificates.
My Takeaway: PandaDoc Notary is most compelling if you already live in PandaDoc or want an all-in-one proposal → contract → e-sign → notarization stack. But this also means that you’re committing to a $69/user subscription plus usage, so for organizations that just need occasional RON, there are simpler, lighter-weight starting points.
SIGNiX
SIGNiX focuses heavily on security, long-term validity, and compliance — heavy-duty features that come with heavy-duty pricing:
- Individual:
- $299/year per user (3-year agreement) or $449/year per user (1-year agreement)
- $10 for the first notarization (stamp) in a transaction
- $5 for each additional notarization in the same transaction
- $60 max per transaction, billed monthly based on actual usage
- Team:
- $300/year team account fee
- Plus $299 or $449 per user per year (same structure as Individual)
- Same $10 / $5 / $60-cap transaction pricing
- Adds team admin features, shared templates, license transfer, and optional custom branding
Enterprise plans are priced on a custom basis, with negotiable per-transaction fees and discounts tied to volume. At this level, SIGNiX layers on API access and deeper integrations, white-labeling options, more advanced configuration and consulting, and the kind of bespoke features and support that enterprise institutions expect.
You’re strongly encouraged into annual pricing here (with a discount on three-year terms), which makes sense for regulated industries but is less appealing for companies with unpredictable or low-volume notarization needs.
My Takeaway: SIGNiX is a good fit if you operate in a heavily regulated sector (such as financial services, healthcare, or government), or if you need features like X.509 digital certificates, detailed audit trails, long-term video storage, and extensive compliance support baked in. But for typical small and mid-sized businesses that just want legally valid, convenient notarizations, the expensive fees and long-term commitment will likely be overkill.
My Verdict: Why I See OneNotary as the Best-Value Option for Most Businesses
I generally recommend OneNotary to businesses considering an RON, both because of its pricing and the value of its offering. There are specific use cases that may make other providers more suitable (for example, if you do a lot of notarizing internationally, NotaryCam may be a better option); but for most use cases, OneNotary will likely be your best option.