Last Updated on November 29, 2025 by Ewen Finser
Online notarization has gone from a weird pandemic workaround to just how everyone signs stuff now. And if you handle real estate closings, loan docs, powers of attorney, or HR paperwork across state lines, you’ve almost certainly bumped into NotaryCam in that shift. To me, it’s like DocuSign, where everyone was originally super hesitant to use it — but now, if you don’t email me the DocuSign, I’m going to be annoyed at the time you’ve wasted.
So today, I’m doing a deep dive on NotaryCam: what it does well, where it frustrates users, and how it stacks up in the current crowded RON (remote online notarization) market.
What NotaryCam Is
NotaryCam is one of the older names in the RON world. It offers:
- Consumer-facing online notarizations
- A managed notary network for businesses
- RON software for independent notaries
The pitch is simple: Get documents notarized online, 24/7, across all 50 states and over 145 countries — using just a webcam and an internet connection. Driving to the bank or UPS store is now obsolete.
On top of that, they lean into high-volume industries like:
- Real estate and mortgage
- Financial services
- Auto and credit unions
So if you’re a title company, lender, or enterprise with recurring notarization volume, you’re squarely in their target market.
Core Features and Workflow
Under the hood, NotaryCam hits all the major RON requirements:
- Audio-visual session recording
- Electronic notary journal
- Identity verification (ID proofing and knowledge-based questions)
- Digital signature and e-seal support
- Integrations and document tagging tools
A typical session is super quick, and it takes just a few steps:
- The signer uploads the document and completes identity checks.
- They join a live video session with a commissioned notary.
- The notary verifies ID, walks through the document, and witnesses the signing.
- The system applies digital signatures and seals, records the session, and logs everything in the e-journal.
- You download the document and send it out to whoever needs it.
From a compliance lens (lender audits, regulators, court challenges), that’s a super-robust audit trail that can easily be followed. You get stored video, journal entries, and a digital chain of custody that beats “we think someone signed this in a strip mall in 2019.”
Pricing
With NotaryCam, you’re looking at a few different ways of paying for their services.
Retail / Individual Notarizations
NotaryCam’s public pricing is oriented around per-use notarizations. This is great for folks like me who have a notary + bookkeeper in-house and only need something occasionally. You can expect the following:
- Sessions that include one signer
- Extra fees for additional signers
- Specific pricing for international signers
- Support for multiple signers and same-day appointments
They don’t spell out per-notarization costs as cleanly as some competitors, but the model is classic RON: you pay per transaction, and the cost climbs as you add more signers/seals or involve international signers.
Expect a typical session to cost around $25 plus local sales tax.
Business and Enterprise
On the business side, NotaryCam runs more of a “call us for a plan” model. You get:
- Fully managed 24/7 notary services
- No monthly minimums in some programs
- Dedicated account management and custom workflows for higher volume
This is attractive for large organizations that want to outsource the whole notary problem entirely. But it also means you’re often in a custom-quote world paying custom-quote money.
Independent Notary Software
If you’re an independent notary looking to expand your service area and bring your own clients onto the platform, NotaryCam publishes the following costs:
- $99 onboarding fee
- $15/month subscription (1 seat)
- $5 minimum transaction fee per signer
- $52.50 max fee per transaction
- $5 per extra ID proofing
You schedule your own appointments, use built-in tagging, and run your business on top of their tech. The upside is legitimacy and established infrastructure. The tradeoff is that you still share economics with the platform.
Strengths
From a CFO/controller lens, NotaryCam’s biggest strengths are:
Global Reach and Track Record
NotaryCam operates in all 50 U.S. states and supports more than 145 countries, which makes me feel better about whether that seal would be rejected. For instance, I once used them for a customer in Arkansas when I was in Louisiana, and the remote notary was in Florida. There was no question of authenticity in regards to the seal.
This is important if you:
- Run cross-border transactions
- Work with expatriates or foreign investors
- Need round-the-clock coverage across time zones
Compliance-Friendly Feature Set
The platform checks all the boxes that regulators and counterparties care about:
- Audio-visual recording of the session
- Electronic notary journal
- Robust ID verification
- Secure digital signatures and seals
If you’re in mortgage, financial services, or anything that touches federal and state oversight, these foundations are often more valuable than a slick UI.
Enterprise Focus
NotaryCam’s content, partnerships, and case studies are clearly geared toward:
- Real estate and mortgage lenders
- Retirement plan providers
- Financial institutions
So if you’re rolling out RON to an entire loan origination workflow, they feel like a safe pick.
Weak Spots
NotaryCam has a few consistent friction points.
Pricing Transparency and Simplicity
For individuals and small businesses, pricing is a regular pain point. It’s not as simple as:
- “$25 per notarization, flat”
- “$X/month for Y notarizations”
Instead, you get layers:
- Per signer
- Per document or seal
- International upcharges
- Custom enterprise quotes
If you’re building predictable cost models for a high-volume internal workflow, that complexity can be a headache.
Enterprise-First UX
From a product feel standpoint, NotaryCam comes off as solid and functional but a bit enterprise-heavy.
If you’re a small law firm or a startup trying to onboard quickly, the “call sales, get a demo, negotiate terms” flow can feel like overkill compared to modern self-serve SaaS platforms.
Day-to-Day Use Cases
Here’s when it’s most fitting to use NotaryCam:
- Real estate closings at scale: If you want a vendor that knows lender requirements, MISMO-style standards, and the usual title workflows, NotaryCam will work just fine.
- Financial services and retirement plans: Good if you need an audit-proof trail for plan documents, loan forms, and beneficiary changes.
- Global signers and weird time zones: A client in Europe, a co-signer in the U.S., and a tight closing date at 9 p.m. Eastern? NotaryCam’s 24/7 network is built for that.
I wouldn’t recommend it for SMBs that just need the occasional notarization, though, since the economics and setup flow can feel heavy. My firm typically falls here, as I seldom find myself needing an immediate solution when my notary is OOO.
And if you’re a startup that wants simple pay-as-you-go pricing and quick onboarding, you might be better off with a more self-serve platform since you probably don’t need all the enterprise plumbing.
NotaryCam Alternatives
NotaryCam is a mature, enterprise-heavy option with global reach. But I definitely wouldn’t say it’s the cleanest, simplest way to bolt notarization into a lean, modern tech stack.
Thankfully, there’s no shortage of RON providers in 2025. So let’s talk alternatives (I’ll list NotaryCam again at the top for easy reference).
Platform | Best For | Sample Pricing Shape |
Enterprise, real estate, global signers | Per-use + enterprise contracts + notary SaaS | |
Individuals, SMBs, and flexible business RON | From ~$25/notarization; business plans | |
Large enterprises, lenders, financial orgs | Per-use and volume-based enterprise pricing | |
Add-on to DocuSign ecosystem | Add-on to Docusign ecosystem | |
Smaller firms, regional coverage | Per-use pricing for online sessions | |
Banks, credit unions, and compliance-heavy orgs | Per-use plus subscription tiers |
OneNotary: My Pick for the Top NotaryCam Alternative
I’ve taken many of these RONs for a spin to see which one is the best. They’re all very similar for the public-facing side of the business, but their business integrations differ quite a bit. If I could pick only one, I’d go with OneNotary. Why?
Straightforward Pricing for Individuals
For a single document with one notary seal, OneNotary advertises a simple $25 per online notarization. As a CPA, I value transparency when it comes to price over all else, and this is especially important when:
- You’re a consumer who needs one power of attorney or affidavit notarized.
- You’re a small business that notarizes documents only a few times per month.
- You want to embed costs into a product or service without a lot of guesswork.
Flexible Plans and Robust Features
For businesses, OneNotary offers:
- Pay-as-you-go options
- A $99/month plan
- Custom enterprise options
These plans include features like:
- Unlimited team members
- Custom branding and templates
- REST API access
- Remote I-9 and E-Verify workflows
In my opinion, as a CPA, this works really well for startups that want to keep things simple at low volume. But it’s also appropriate for mature companies that want to bring their own notaries and still tap a 24/7 network, or legal and HR teams that want to treat notarization as one more step in a digital workflow.
Clear Economics for Notaries
Independent notaries can also subscribe to OneNotary on a simple monthly model. For example, a $25/month plan offers unlimited general notary work, with clear per-session fees for loan signings and extra seals.
That simplicity stands in contrast to the layered min/max fee structure of NotaryCam’s independent notary offering.
A Modern SaaS Feel
Both NotaryCam and OneNotary check the boxes on security, encryption, and compliance. However, OneNotary leans harder into SaaS-style onboarding, trumping NotaryCam when it comes to that modern feel:
- Offers clear pricing per notary or per month
- Allows for self-serve signup
- Clear roles for “use our notaries” vs “bring your own”
From the perspective of an operator or controller building an internal tool stack, that matters. You can test quickly with pay-as-you-go, move into a monthly plan as volume grows, and turn on advanced features (API, templates, branding) without navigating a big-ticket enterprise sales cycle.
NotaryCam vs. OneNotary: When I’d Pick Each
If I had to simplify the decision for a client, it would break down like this.
Lean Toward NotaryCam If:
- You’re a large real estate or mortgage shop and want a vendor that’s lived in that space for years.
- Your signers are global, high-volume, and time-zone-messy, and you value reach above anything else.
- You want a fully managed notary service, not a self-serve platform, and you’re comfortable in a contract-driven enterprise model.
In those scenarios, NotaryCam’s depth and track record are real assets.
Lean Toward OneNotary If:
- You’re a startup or SMB that needs clean pay-as-you-go pricing and doesn’t want to decode per-signer formulas.
- You want to gradually build RON into your internal stack, with features like templates, branding, and API access as you grow.
- You care about a modern SaaS experience with transparent pricing, simple signup, and clear roles for legal/compliance.
In my work with founders, professional service providers, and operators, that second bucket is very common, which is why I often find myself steering folks to OneNotary. They don’t need a heavy enterprise implementation; they need a fast, compliant way to get notarization out of email hell and into a repeatable digital workflow… all while still checking the boxes on compliance, security, and availability.
My Takeaways as a CPA
NotaryCam is not a bad platform — far from it! It’s battle-tested, widely deployed, and built with serious industries in mind. So if you want global reach, a managed notary service, and a vendor that feels more established, it deserves a place on your shortlist.
But in 2025, the RON landscape has shifted. You no longer have to choose between old-school notary practices and opaque enterprise platforms. Tools like OneNotary give you:
- Simple per-notarization pricing for individuals
- Flexible business plans for growing teams
- Strong security and compliance
- A modern SaaS experience that plays nicely with the rest of your stack
So if you’re evaluating NotaryCam today, my suggestion is straightforward: Treat it as a serious, enterprise-grade option, especially for global real estate and financial workflows. However, you should run it head-to-head with other platforms, especially if you care about transparent pricing, smoother onboarding, and long-term flexibility.
At the end of the day, your best pick is the platform that keeps you compliant, keeps your clients moving, and doesn’t make you fight the software every time you need a document notarized.