Best Software for Aesthetic Clinics

Last Updated on December 11, 2025 by Ewen Finser

Ft. Vagaro, Fresha, Acuity, Mangomint, Zenoti, & Boulevard

There are many monumental decisions you will make in setting up or expanding your aesthetic business. One of the most important is choosing the right booking software. It’s not just about checking clients in-and-out and collecting payments. It’s about ease and flow while maximizing your time. 

Furthermore, with respect to aesthetic clinics offering non-surgical treatments for skin and/or body, creating a professional and luxurious experience for your clientele is crucial.

The software you choose is the nervous system of your precious business. It can either create awkward gaps, double bookings, and cause stagnation, or have your business thriving with full books and seamless workflows, which will contribute to a gleaming client experience.

We’re going to look into some of the best software options with respect to scale of business. Those include: 

• Vagaro
• Fresha
• Acuity Scheduling 
• Mangomint
• Zenoti
• Boulevard 

Bottom Line Up Front

• Best budget-friendly, solid for new businesses: Vagaro
  Affordable, all-in-one layout, and great for exposure with built in marketplace—but slightly less tailored to higher-acuity aesthetic clinic workflows.
• Best lean operations, suitable for new or smaller businesses: Fresha
  Similar to Vagaro, with its affordability, all-in-one layout, and marketplace. It shines with its modern user-friendly layout — but there are many fees that come with add-ons and marketplace features.
• Best lightweight scheduler, best for very small-to-medium-sized clinics: Acuity Scheduling
  Straight-forward, easy online booking, includes intake forms, POS integration, and some medical-specific features — but less concentrated on aesthetic clinics as a specialty.
• Best for premium feel without going full enterprise: Mangomint
  Polished interface and automation for growing salons/spas that want a high-end interface and robust features — but slightly more costly and less in-depth medical workflows 
• Best for large multi-location med-spas and chains: Zenoti
  Caters to an enterprise-level infrastructure, robust charting tools, and deep AI-powered analytics — but expect enterprise-level pricing and complexity.
• Best for aesthetics, great for solo providers or multi-location clinics: Boulevard
  Elevated design, specifically catering to aesthetic clinics with smooth AI-powered scheduling, POS, and other features that scale— but fewer options for integrations and customization. 

What Aesthetic Clinics Actually Need From Software

Spending only a little time researching the available options, you’ll quickly discover that not all booking software is created equally. Some are definitely better-suited options for aesthetic clinics. Keep in mind key factors such as:

• Service types: Injectables (botox/filler), laser treatment or removal, skin resurfacing, body contouring, and so forth. Each service may need different levels of access.
• Multi-provider & Resource-aware scheduling: aligning providers with the necessary rooms and equipment/resources (e.g., lasers, machines) without a frustrating overlap. 
• Client records & Documentation: treatment history, prescription, before/after photos (ability to annotate), SOAP notes, allergies, contraindications, and possibly even written prescriptions
• Upselling & Retention: integrated marketing tools and rebooking workflows to keep high-value clients on a consistent cadence.

Of course, any booking software must handle basic scheduling and payments too. The real differentiator is how well it supports the aesthetic clinic workflow, and how much effort it takes to run. Keeping all of this in mind, let’s dive into some solid options.

Vagaro – All-In-One, Budget-Friendly

Vagaro is popular among salon and spa platforms alike. It is surprisingly feature-rich —  marketing/exclusive marketplace, POS, inventory tracking, memberships, and more. Better yet, it comes at a fairly low price point. 

Where aesthetic clinics are concerned, features include: 

–   HIPAA Compliance

• Client Record Management
• Custom Charting & SOAP Notes
• Prescription handling
• Data protection

Notable Features

• Straight-forward online booking/calendar management: Appointments can made via your website, social media, or right on the Vagaro marketplace/app — cutting back on the time it would take to book appointments manually
• POS and inventory tracking: With this feature, you can charge for services, sell products, apply discounts, and track everything automatically. Also, when you sell retail, your inventory updates instantly.
• AI assisted Email/SMS marketing tools: Vagaro tools make it easy to market, allowing business owners to send quick email blasts, birthday texts, rebooking reminders, and promos with a few clicks 
• Marketplace listing option: This feature is most helpful for clinics looking for exposure or just to simply grow within their community. Clients can discover you, read reviews, and book instantly — giving you an extra boost. 

Drawbacks

•  Costly add-ons for features such as integrations or advanced two-way texting
•  Limited customization
• Not Medspa-specific like some others on our list 

If you’re looking to be cost-effective or maybe you’re just starting out, Vagaro is your best match. It’s very user-friendly and does a good job of mixing simplicity with some premium features. 

Fresha – Lean, Modern, and Cost-Conscious

Fresha is known for its fresh, modern interface. It is similar to Vagaro, which it offers an internal marketplace, user-friendly interface, POS, and inventory tracking. However, Fresha is more streamlined. This software is another great choice for newer or smaller clinics, while maintaining a lower price point. 

Looking at the features for an aesthetic clinic: 

•  HIPAA Compliance
•  Client Record Management 
•  Data Protection

Notable Features

• AI-powered booking and smart calendar management: Fresha “smart” scheduling adapts to your availability, blackout times, and preferred treatment durations, so you spend less time juggling slots and more time doing what you do best: treating your clients.
• POS and inventory: Smooth checkout process with built-in POS system and smart inventory tracking.
• Advanced insights, trend-tracking: Fresha provides data and deeper insights on what’s trending within your business, what are the hottest products, and so forth. This way, you can spot what’s working and do more of it! 
• Marketplace listing options: Puts your aesthetic clinic in front of people already browsing for the treatments you’re offering— clients can book on the spot. 

Drawbacks

• Less specialized for medically-intensive workflows
• Costly add-ons for features within the marketplace 
• May need to consider another platform as you scale 

Fresha is ideal for keeping your operational costs down while still offering a smooth, modern online booking experience. However, you may outgrow it as your business grows or expands across specialities.

Mangomint – Polished, Premium Software For Growing Clinics

Mangomint positions itself as a premium option as far as booking software is concerned. They shine in user interface, client experience, and automation. Mangomint is best suited for higher-end medspas and clinics that have grown past entry-level tools. This is also a better option for mid-size clinics.

Aesthetic-clinic-friendly features include: 

•  HIPAA Compliance
• Telehealth and GFE-compatible integration 
• Client Record Management 
• Visual/Custom Charting & SOAP Notes
• ePrescribe 
• Data Protection

Notable Features 

• Embedded 2-way texting: Mangomint allows staff and clients text back and forth directly from inside the platform, keeping all communication in one place. This feature is helpful because it can reduce missed messages, eliminate switching between apps, and overall help clinics respond quickly to valued clientele. 
• Integration-rich: Mangomint connects with a wide range of third-party tools, giving aesthetic clinics flexibility to plug in their preferred apps for things like accounting, marketing, or analytics.
• Built-in payroll processing: the system includes payroll features that track commissions, hours, and service payouts automatically. This saves time on admin work and ensures accurate, consistent pay for providers — especially helpful for getting into multi-location clinics.

Drawbacks 

• Steeper learning curve with more complex features
• Limited customization and flexibility within certain workflows 
• Staff scheduling and management can get a bit muddy, in spite of the clean layout 

Outside of your basic software needs, Mangomint shines in the space of client communication and client experience. Two vital components in choosing your operational software. A sound investment for those within the small to midsize range. 

Zenoti – Robust, Premium & Built For Scale 

Zenoti is the big, enterprise-level player within our lineup so far. You find it to be specifically designed with scale in mind. Zenoti is mainly used by larger salons, spas, med/spas, and aesthetic clinics. It’s specifically for those that need a unified platform for bookings, POS, marketing, payroll, inventory, and multiple location management.

Use cases for aesthetic clinics include: 

• HIPAA Compliance
• Telehealth and GFE-compatible integration 
• Client Record Management 
• Custom, AI-powered Charting & SOAP Notes
• ePrescribe 
• Data Protection

Notable Features

• Multi-location scheduling and resource management:  Zenoti makes it easy to coordinate staff, appointments, and resources across multiple branches — organizing and ensuring efficiency and consistency. 
• AI-powered reporting and analytics: Zenoti leans into pattern learning as it delivers predictive insights and customizable dashboards, allowing businesses to make smarter, data‑driven decisions.
• Onboarding and training support: Zenoti understands there are many bells and whistles that come along with their software, so they provide tailored implementation with ongoing education and concierge‑level support. This ensures teams adopt the platform with confidence and ease with respect to its complexity.

Drawbacks 

• Steeper learning curve and far more complex configuration
• Overwhelming for solo-providers, single-location clinics, or small teams
• Less aesthetically-pleasing versus other options on the list, for both service providers and clients 

Zenoti goes far beyond your basic booking needs with its robust and powerful features. If you’re running a multi-location aesthetic clinic with ambitious expansion goals, Zenoti offers a pretty good package. 

Acuity Scheduling – Lightweight, Simplified Booking

Acuity is an overtly simple and flexible appointment scheduler built for easy online booking and mobile usage. It allows for seamless, on-the-go bookings and is popular across many service businesses for its clean booking pages, calendar sync, and customizable forms. 

Benefits for aesthetic clinic needs include: 

• HIPAA Compliance
• Telehealth 
• Client Record Management 
• Basic Charting 
• Data Protection 

Notable Features

• Seamless online self-scheduling: Clients can book appointments whenever – early morning or late night – without calling, eliminating back and forth messages and reducing admin time.
• Compatible & Integration-friendly: Acuity lets you collect medical history, skin concerns, allergies, and consent forms before the appointment.
• Support for packages, memberships, and subscriptions on higher plans: Clients can prepay or subscribe to ongoing services, boosting retention and predictable income.

Drawbacks

• Not an all-in-one solution for full aesthetic clinic operations, such as POS and inventory tracking 
• You’ll likely need additional systems for marketing, retail, analytics, and charting

Acuity is more of a scheduling “building block,” as opposed to your all-in-one solution. It can work beautifully for solo providers or smaller clinics, but doesn’t replace all-in-one platforms like some others on our list.

Boulevard – Best Overall For Aesthetic Clinics

Boulevard is built from the ground up for aesthetic business, with extra attention put into the aesthetic clinic sector specifically. It offers a hefty plate with smart scheduling, integrated POS system, client profiles, memberships, marketing, and, of course, online booking into a single system designed to enhance workflow.

Key Use Cases for Aesthetic Clinics

• HIPAA Compliance
• Client Record Management 
• Visual/Custom charting
• ePrescribe 
• Data Protection

Notable Features

• Calendar and Precision Scheduling: Boulevard helps you allocate the right provider, room, and time block for complex services—such as stacking a consultation, botox treatment, and possibly an add-on skincare in one visit. They also offer a staff “pro” app for seamless team operation.
• Before/after tracking & treatment history: Detailed client profiles store visit history, notes, photos, and preferences in one place—critical for building trust with injectable and laser clients over time. 
• Chairside/room checkout:
  Boulevard offers integrated POS and the Boulevard Duo add-on, making it easy to check clients in and out, sell retail, and reschedule all from the treatment room via iPad. That means less awkward check-out lines, keeping the high-value experience intact.
• Scaling from one room to multiple locations:
  Boulevard offers more support, more staff, more rooms, and more complex reporting while still covering the simple needs for smaller or new clinics. 

Drawbacks

• Not much customization available despite great integration options 
• Slight learning curve for Boulevard professional app 

Boulevard is highly recommended for those with a high-touch, scalable aesthetic clinic. Boulevard is the platform that will grow with you and your business as it hits both boutique and enterprise-adjacent needs without too much complexity.

Which Software Is Best For Your Aesthetic Clinic?

Looking at the top choices above, you’ll see each one stands out for different reasons—it all comes down to what your business needs in terms of scale and experiences you’d like to offer your clients. The best practice is to make a list of “must-haves” and go from there, keeping this list in mind. 

Choose the right platform that suits your needs, supports you and/or your team, and ultimately upholds and grows your business. As you decide, trust what you’ve learned: the right booking software doesn’t just check a client in-and-out or organize your calendar—it keeps the heart of your whole business beating strong.