Last Updated on October 18, 2025 by Ewen Finser
If you’ve ever been the unofficial HR department for a growing business, you already know how fast “just posting a job” can spiral. One minute you’re helping craft a new role description, the next you’ve got eight open tabs, three job boards, and an inbox full of “is this position still open?” messages from people who didn’t read past the headline.
ZipRecruiter helps…mostly. It’s great at blasting your job posts out into the world and bringing in applications fast. But once those resumes start flooding in, it becomes obvious: the problem isn’t finding candidates, it’s managing.
That’s where integrations earn their keep.
ZipRecruiter can get your listing seen by thousands, but it won’t organize your chaos for you. Without a system sitting behind it, you’re still spending your days chasing attachments, updating spreadsheets, and mentally debating whether a candidate’s “quirky” cover letter is charming or an AI-generated red flag.
So let’s talk about the tools that can actually make ZipRecruiter smarter – not just flashier. Because the difference between a job board and a hiring system usually comes down to what you connect it to.
The Big Guns: Greenhouse and Workable
Let’s start with the heavy hitters. Greenhouse and Workable are both excellent if your company hires in volume or if you’ve got a dedicated HR manager (or two) who wakes up thinking about workflows.
Greenhouse integrates with ZipRecruiter so seamlessly that your posts and applicants sync automatically. You get robust analytics, structured interview guides, and multi-stage pipelines. It’s clean, powerful, and endlessly customizable. But (and there’s always a but) it can be a little bit much if you’re not hiring at enterprise scale. Think of it as the luxury SUV of applicant tracking systems: smooth ride, tons of features, and more buttons than you’ll ever actually press.
Workable hits a similar note. It’s known for its AI-assisted candidate sourcing and one-click posting to 200+ job boards, including ZipRecruiter. The interface is intuitive, the reporting is beautiful, and it’s got every bell and whistle you could ever want. It’s also priced accordingly. If your hiring budget has commas in it, great. If not, keep reading.
Both of these tools are impressive, but they assume a certain infrastructure – multiple users, defined roles, regular hiring volume. For smaller teams, they can feel like buying a private jet to commute across town.
The Leaner Options: BreezyHR and Zoho Recruit
BreezyHR is like the laid-back cousin of Greenhouse. It integrates with ZipRecruiter, Slack, Gmail, and even your calendar. You can drag and drop candidates through stages, automate messages, and schedule interviews in one place.
It’s friendly, visual, and easy to use – exactly the kind of tool you can hand to a team lead without needing to create a 40+ slide onboarding deck. The downside? Pricing creeps up faster as you add users or need extra features like automated reference checks.
Zoho Recruit sits in the same tier, offering deep customization and solid reporting. It’s part of the larger Zoho ecosystem, which means if you’re already using their CRM or project tools, it’s an easy fit. But it’s also got that “built by engineers, for engineers” feel. Powerful? Yes. But not exactly plug-and-play. If you’ve ever clicked through a Zoho settings page, you know what I mean.
Both of these make sense if you want more automation without losing simplicity. But they’re still a bit much for the EA or operations manager who’s just trying to fill a few roles without needing another full-time job learning software.
The Sweet Spot: NinjaGig
Then there’s NinjaGig – the tool that surprised me by actually being as straightforward as it claims.
Where most integrations feel like they were built for HR directors with too much time, NinjaGig feels like it was made for people who just want to get the job posted, applicants organized, and the hiring manager off their back.
It syncs directly with Ziprecruiter, meaning your listings go live across multiple boards automatically, and every application flows right back into one central dashboard. You can filter, tag, and track progress without needing an engineering degree.
And here’s the part that still feels refreshing: the pricing isn’t a math problem. Flat monthly fee, unlimited job postings, no per-user nonsense. You don’t get punished for success.
NinjaGig isn’t pretending to be enterprise software. It’s not trying to optimize your “talent acquisition pipeline” or serve you predictive analytics on who might quit in six months. It’s just helping you post jobs and manage candidates without losing your mind.
I used it while supporting a client who had no HR department, just a bunch of managers emailing me half-written job descriptions. ZipRecruiter brought in the candidates, NinjaGig caught them, and suddenly we had a working system. The chaos didn’t disappear – it just got contained.
That’s the real value here: not automation for the sake of it, but structure that actually feels human.
The Automators: Zapier, Make, and Friends
For people who love tinkering, or teams that already have a few systems in play, Zapier or Make (formerly Integromat) can take your ZipRecruiter setup to the next level.
Want every new application to automatically trigger a Slack message, log a contact in HubSpot, and send a templated email? Done. Want to update a spreadsheet every time a candidate moves to the interview stage? You can do that, too.
It’s the “if-this-than-that” of hiring. The catch? You have to build it. And maintain it. Which means if someone on your team accidentally turns off a zap or deletes a connection, your automations vanish quietly into the night.
Zapier’s great if you like to play engineer in your spare time. But if you want something that works without supervision, a built-in integration like NinjaGig or BreezyHR will save your sanity.
The Schedulers and Screeners
You can’t talk about integrations without mentioning the little add-ons that make the process less painful. Tools like Calendly, TestGorrilla, and Checkr plug neatly into ZipRecruiter via connected platforms, letting you handle scheduling, skills tests, and background checks without creating more tabs than a Chrome addict.
They’re not full-fledged integrations on their own, but when connected through a system like Workable or NinjaGig, they round out the process. You post, you screen, you schedule, you hire – and ideally, you don’t lose another afternoon to “just checking availability.”
So What’s Actually Worth Using?
Here’s the truth: the “best” ZipRecruiter integration depends on your bandwidth, your budget, and how allergic you are to overcomplication.
If you’re a growing company with a real HR team, Greenhouse or Workable will give you the control and analytics you need. They’re beautiful systems, but they come with a learning curve and a price tag to match.
If you’re a small team that just needs hiring to not be a disaster, NinjaGig is the one that won’t make you regret your decision. It gives you structure without taking over your week, and the cost makes sense for what you actually get.
And if you’re the kind of person who loves building your own workflows, Zapier is the playground. Just know that with great power comes great tech support tickets.
Most of us fall somewhere in the middle. We need something fast, reliable, and simple enough to use between a dozen other priorities. ZipRecruiter plus NinjaGig hits that balance better than most.
When Integration Feels Invisible
The best integrations aren’t the ones you notice. They’re the ones that quietly make your job easier until you forget what it was like without them.
That’s what happened when I set up ZipRecruiter integrations for the first time. The chaos didn’t go away overnight, but the volume turned down. I could finally see the hiring process end-to-end without needing to piece it together from a dozen places.
That’s the magic of integration done right – not another tool to manage, but fewer things to think about.
So if you’re tired of pretending spreadsheets are a system, or if you’ve ever spent an hour digging through emails for that one promising candidate who disappeared into the void, it might be time to let ZipRecruiter do what it does best and let another tool like NinjaGig, BreezyHR, or Workable handle the rest.
Because the goal isn’t to hire faster. It’s to hire quality candidates without losing your mind.
And any integration that helps you do that? Worth every penny.