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ClickUp vs Notion: Which Project Management Software Is Best?

ClickUp vs Notion: Which Project Management Software Is Best?

Last Updated on November 10, 2022 by DMEditor

There are a lot of uses for Clickup vs Notion. I personally use Notion to keep track of ideas, write out morning brain dumps, and as my “second brain.” It’s hard to remember everything and Notion makes it easy.

However, there are many people that use Notion and Clickup with their teams, so I am going to go through their details, pros, and cons, and more so you can see how they can help you whether you want to use them solo or with your team.

Bottom Line Up Front: I think that Notion is a great tool for building Wiki’s, SOPs, reference guides and knowledge management. However, if you need something agile and specifically project oriented, ClickUp is the better option for most businesses.

Main Differences Between ClickUp vs Notion

The main differences between ClickUp vs Notion are:

  • ClickUp has 90+ features, whereas Notion has 40+ features
  • ClickUp supports 53 integrations, whereas Notion supports 15 integrations
  • ClickUp has a client portal, whereas Notion does not
  • ClickUp has cost-to-completion tracking, whereas Notion does not
Up-and-comer!
Why Go With ClickUp?

I've been so impressed with how quickly ClickUp has caught up with and even EXCEEDED competitors. They have ALL the integrations, plenty of pre-built templates for any use case, AND additional customization for any workflow.

Check it out Here
We earn a commission if you click this link and make a purchase at no additional cost to you.

Notion Overview

Notion was founded in 2013 by Chris Prucha, Ivan Zhao, Jessica Lam, and Simon Last. The company is based out of San Francisco. It all started because they had the vision to bring simplicity back into the workplace by using ideas from years gone by.

They wanted to help users blend their workflow all into one place. Even though the company started in 2013, they say they need more early adopters to help them get off the ground even more.

Notion has started to be rather trendy lately. It almost seems like Notion is becoming the iPhone of productivity tools.

However they’ve started to have their growth, I’m glad I found the company and I know I haven’t even scratched the surface as far as the features and ways I can use the platform to help me stay more organized and get more done. When you go through more than one Notion review, you’ll quickly see there are a lot of options with this project manager software.

Notion Pros

  • Easy to use out of the box
  • Nicely displayed information
  • Great organization
  • Free personal pro plan

Notion Cons

  • No way to group rows in a table
  • A bit of a learning curve for all of the features

Notion Pricing Plans

If you only want to use Notion as a personal organization tool, you can actually use it for free.

However, if you need to upload more than 5MB of files, want more than five guests, or want 30-day version history, that’s when it starts to charge depending on the plan that you need.

  • Notion Personal Pricing Plan: Free with unlimited pages and blocks, the ability to share with up to five guests, syncing across devices, API
  • Notion Personal Pro Pricing Plan: $5 per month with everything in Personal plus unlimited file uploads, unlimited guests, and 30-day version history: $4 per month if billed annually
  • Notion Team Pricing Plan: $8 per month with everything in Personal Pro plus unlimited team members, collaborative workspace, sharing permissions, admin tools – $8 per month if billed annually
Wiki's and SOPs
When to Go with Notion?

While Notion CAN be made to do almost anything, I personally prefer it as a company (or personal) Wiki or SOP guide. A sort of dynamic handbook for processes and standards.

Try Notion for Free
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ClickUp Overview

Clickup entered the scene in 2016 and is a for-profit company out of sunny San Diego, California. Founded by Alex Yurkowski and Zeb Evans. They say they love productivity software but they think that productivity is broken.

It’s too complicated and there are too many tools that make it difficult for people to actually get things done without getting lost in the sauce.

Much like Notion, their goal is to create an all-in-one workplace. They want all of your work to live in ClickUp. They’ve done very well so far at getting people to see their vision and join them.

There are over 800,000 teams that use ClickUp as their project management software. If you read any Clickup review, you’ll see that it’s a highly popular option that works wonders for teams.

Clickup Pros

  • Different spaces for different sections of your business
  • Levels of tasks are all customizable
  • Easy to schedule things
  • Easy integration with many other tools
  • Great customer support

Clickup Cons

  • New projects appear at the bottom vs the top

Clickup Pricing Plans

Just like Notion, ClickUp also has a free option for those of us that want to use it for personal use. You get a lot of goodies without having to pay a dime.

  • ClickUp Free Forever pricing plan: Free and gives you 100MB of storage, unlimited tasks, unlimited users, collaborative docs, real-time chat, email in ClickUp, kanban board options, Sprint management, native time tracking, in-app video recording, 24/7 support
  • ClickUp Unlimited pricing plan: $9 per member per month and gives you everything in Free Forever as well as unlimited storage, unlimited integrations, unlimited dashboards, guests with permissions, unlimited Gantt charts, unlimited custom fields, teams, goals and portfolios, form view, resource management, and agile reporting
  • ClickUp Business pricing plan: $19 per member per month and gives you everything in ClickUp Unlimited pricing plan as well as Google SSO, unlimited teams, custom exporting, advanced public sharing, advanced automation, advanced dashboard features, advanced time tracking, granular time estimates, advanced workload management, timelines and mind maps, and goal folders
  • ClickUp Business Plus pricing plan: $29 per month per member and gives you everything in ClickUp Business as well as team sharing, subtasks in multiple lists, customer role creation, custom permissions, custom capacity in workload, increased automation and API, personalization admin training, and priority support
  • ClickUp Enterprise pricing plan: You have to call for pricing but it gives you everything in ClickUp Business Plus as well as advanced permissions, enterprise API, unlimited custom roles, default personal views, MSA & HIPPAA is available if necessary, SSO, guided onboarding, a dedicated success manager, and you have access to managed services

There are discounts if you want to purchase on an annual basis.

Up-and-comer!
Why Go With ClickUp?

I've been so impressed with how quickly ClickUp has caught up with and even EXCEEDED competitors. They have ALL the integrations, plenty of pre-built templates for any use case, AND additional customization for any workflow.

Check it out Here
We earn a commission if you click this link and make a purchase at no additional cost to you.

Is ClickUp or Notion Better for Individuals or Companies?

I like Notion much better for individuals but I see how it can also work great for businesses. However, ClickUp is definitely an impressive project management software. Keep in mind that it can get pretty pricey because it charges you per user.

Alternatives to ClickUp & Notion

You might not have found what you want in ClickUp or in Notion, but there are some amazing alternatives.

Keep in mind that some of these won’t work if you have different desires for outcomes and different ways you want to do things, but I’ll let you know why I included them in the Clickup alternatives and Notion alternatives section.

Evernote

I used to use Evernote and it’s still a great place to store all your notes, photos, and other important things. I like that they have a free personal account and everything is easily searchable.

I don’t find the user interface very attractive and I feel like the organization could be a little better which is one of the reasons I decided to go with Notion instead. I also decided to go with notion because one of my favorite YouTubers, Ali Abdaal, also uses and likes Notion.

Microsoft OneNote

I really like Microsoft products, but they still couldn’t get me to go with OneNote vs. Notion. They do have great page templates which can save you a lot of time if you need those.

However, I keep things really simple right now so I don’t need them and that isn’t a pro for me. The custom tags are pretty cool so you can find things you want later. The basic plan is also free.

nTask

nTask is one of the project management software tools I’d look into a little deeper if I didn’t like Notion so much.

The task color codes make me happy and being able to clone projects takes some of the repetitive task load off your hands. The basic plan is also free and they have a free 14-day trial if you want to see how things go with the paid version.

FAQs

Question: Can Notion sync with Google Calendar?

Answer: Notion does not sync with Google Calendar but there is a way to use Notion and Google Calendar together.

Question: Does Notion work offline?

Answer: Notion doesn’t truly work offline. If you haven’t visited a page online before, you won’t be able to see it.

Question: Can Clickup replace Notion?

Answer: Yes. If you prefer the way Clickup functions over Notion, it has the features necessary to replace it.

Question: Can Clickup replace Slack?

Answer: Yes. You could replace Slack by using Clickup but it wouldn’t work as well as having Slack. Slack is such a specialty team communication tool that you’d notice some shortcomings without it

Up-and-comer!
Why Go With ClickUp?

I've been so impressed with how quickly ClickUp has caught up with and even EXCEEDED competitors. They have ALL the integrations, plenty of pre-built templates for any use case, AND additional customization for any workflow.

Check it out Here
We earn a commission if you click this link and make a purchase at no additional cost to you.

Final Cut on ClickUp vs Notion

As you can see, there are a lot of great features that ClickUp has that Notion doesn’t and it is no doubt the best project management tool for many businesses. They also have more features and integrations than Notion does.

However, for what I need, Notion does a great job and I love the ability to customize and make the space my own. You can add photos like a Facebook banner to give your space some personality and I like that a lot. It might seem simple, but it makes me happy.

Bottom Line Up Front: I think that Notion is a great tool for building Wiki’s, SOPs, reference guides and knowledge management. However, if you need something agile and specifically project oriented, ClickUp is the better option for most businesses.

I haven’t played around with templates as much as I’d like to but so many people love the ability to create such in-depth templates.

Other ClickUp and Notion Alternatives

If you aren’t quite decided yet, our team has compared and contrasted both Notion and ClickUp to a wide array of peers.

ClickUp Alternatives Compared

Notion Alternatives Compared

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