Today we are going to be comparing Gusto vs Justworks, two Payroll, benefits and HR management software tools that can save you both time and money, and give you the peace of mind that everything relating to Payroll and HR in your business has been done correctly.
Table of Contents
The main differences between Gusto vs Justworks are:
As a business owner, you will already know that managing the HR and Payroll for your team can sometimes cause headaches. The good news is that tools like the ones we are discussing today can help you to streamline the entire process, leaving you more time to focus on other areas of your business.
There are lots of benefits to using HR and Payroll Management software, including:
It can be daunting trying to pick the best software, as you will want to get it right the first time to avoid having to change providers further down the road. Today we are going to be looking in detail at both Gusto and Justworks, to see exactly what features they each offer, as well as their pros and cons, and the pricing so that you can work out which one will be the best option for your business.
Let’s have a look…
Gusto is an all in one Payroll, Benefits, and HR platform that helps small businesses run with confidence. The software also includes time tracking tools, as well as other business tools such as team onboarding and offer letters to new recruits, as well as giving you direct access to HR professionals when you need them. Gusto essentially gives you all of the tools you need to run a successful team, in one place.
Gusto gives you all of the tools you need to manage and run a successful team for your business. As soon as you are ready to hire a new employee, you can use Gusto to send professional offer letters, and set each new employee up with their own Gusto account, which holds all their personal details, as well as their details relating to the business. All of their paperwork can be stored digitally within the Gusto system, so there is no need for endless folders of paperwork, and it’s all completely secure.
When it comes to Payroll, Gusto makes it easy to pay your employees, with full confidence that everything has been done correctly. The software automatically files your payroll taxes at no extra cost to you, and benefits and time tracking are all part of the package too. The time tracking tools track your employees breaks as well as any other time off, which is perfect for ensuring compliance for hourly workers. Your employees can even access their money between paydays if they need to!
The Payroll software is very easy to use, and you can pay all of your employees with just a few clicks, or set up automatic payments if you prefer to save even more time.
All of the Payroll features work to make sure your business is fully compliant in all areas, by making sure your employees haven’t forgotten to fill in any forms, and that any 1099’s from contractors you have hired are signed and stored securely online. The software automatically tracks the changing tax laws, and automatically calculates your tax for you so you can ensure that there are no mistakes.
When it comes to Workers Comp (workers compensation Insurance), to cover your employees in case of an accident in the workplace, Gusto has partnered with AP Intego, you can easily sync your policy with your Payroll. Premiums are deducted automatically with every paycheck and spread out over the year to ease your cash flow.
You have the option to easily set up benefits for your employees, such as medical insurance, dental insurance, and 401(k) plans, disability, savings, and much more. There are more than 3,500 plans to choose from, so you can choose the benefits package for your employees that best suits your business and your budget. If you already have an existing benefits plan, Gusto will transfer the plan over for you, with no interruption in your coverage.
Gusto Cashout is a new feature built into Payroll, that allows your employees to get money between paydays for emergencies or unexpected expenses by working out their estimated earnings. This service is free for your business as well as being free for your employees to access, and doesn’t affect your books or payroll in any way.
Gusto also has a ‘Concierge’ plan, which gives your business personal support from certified HR experts. The concierge plan offers extra protection for your business by sending you alerts when there are any relevant changes in business laws that could affect you, as well as HR guides that you can follow to ensure your business remains compliant and avoids any fines. If you ever have any questions relating to HR you can get the answers you need quickly, but making a quick phone call or sending an email to one of the HR professionals.
Overall, Gusto has great reviews from its customers on Trustpilot, with an overall rating of ‘Excellent’ and 4.5 stars out of 5 from a total of 1,138 reviews at the time of writing.
At the moment, Gusto is only available in the US, so if your business operates out of another country, this isn’t the software for you, as you will need to have a US business bank account. The other downside is that although Gusto is designed to help small businesses, they are quite pricey. You Will need to pay a monthly base fee, as well as an additional payment for each employee every month, so if you have a large team it can get expensive quickly.
Justworks makes it easy to run your business by providing you with access to tools that handle all of the tricky parts of payroll, benefits, compliance, and HR for your business. As well as providing all these tools within the software, Justworks also gives you access to HR professionals whenever you need it, so you always have experts on hand for advice.
Justworks lets you easily manage your payroll, as well as one-off payments, all from one place, so whether your employees are salaried, paid hourly, contractors, part-time employees, or gig-workers, you will have no problem paying them for their work or services.
Justworks will file your payroll taxes, as well as your W-2’s and 1099s. Everything is updated regularly to keep up with the ever changing employment laws, so that you can rest assured that your business will always remain compliant.
As well as paying employees and contractors, Justworks enables you to make one off payments to your US based vendors as well, so you can do everything from one place at no additional cost. Justworks integrates seamlessly with Quickbooks, Quickbooks online, Xero, and other popular accounting software tools, so everything will automatically be synchronized.
To give you a better understanding of your business you can access all the data you need within the robust payroll reporting tools. This gives you a full breakdown of hours worked, benefits deductions, withholdings, and more, so you always know exactly how much is going out of your business.
To save you time and reduce any errors, Justworks has a Timecards feature that allows you to easily record the hours of any hourly paid employees that you have, as well as pay them quickly and accurately. This is done by syncing your Justworks account with TSheets or Boomr for easy time tracking, and when payday comes you can make it exciting for your employees by automatically sending them a ‘You got paid!’ notification by email, along with their electronic payslips.
To ensure your employees feel secure and valued, you can easily add a range of benefits to their employment package. Justworks gives you access to high-quality health insurance for your employees, as well as a wide range of other benefits at affordable prices, such as 401(k) plans, wellness plans, and much more.
Justworks also includes HR tools that allow you to streamline the day-to-day management of your team by making it easy to onboard new team members, give employees paid time off and holidays, create reports, store and view documents. You can use this as a central space for all of your company employees to access documents, view calendars with important dates such as birthdays, company events and paydays, and more.
Each of your team members can be given the appropriate access permissions to the software depending on their needs, so for example, your accountant can have the access they need to approve expense reimbursements, and other employees can access their relevant documents and information.
Justworks can help to ensure your business is always compliant with the latest employment regulations, by providing full compliance support, leaving you free to focus on other areas of your business. They can also make tax season much less stressful by handling all your reporting and taxes, as well as filing your W-2s and 1099s.
You will also have access to online training powered by EVERFI which is available directly within your Justworks account. The training is designed to help you create a harassment-free and inclusive workplace in line with State and City laws. You can give access to the training to supervisors on your team, who can then train other team members appropriately.
If you ever have any questions about Payroll, HR, benefits, onboarding or compliance, Justworks provides 24/7 full-service support to its customers. If you are having any issues, or if you have any questions, you can contact support at any time by phone, email, chat, Slack, or SMS.
Justworks has great reviews from its customers on the independent review site, TrustRadius. Their overall score is 9.2 out of 10, with customers complimenting the excellent customer service provided by Justworks.
There aren’t really any downsides to using Justworks, the only thing is it could be quite an expensive option for small businesses, but it would definitely still be cheaper than employing a full-time HR person to handle all the same tasks.
Gusto has three main price plans to suit different business needs: Concierge, Complete, and Core.
The Core plan has a base price of $39/month, and then you pay $6 per person each month on top of that. This plan includes full-service payroll, employee self-service and profiles, health benefits administration, workers’ comp administration, best-in-class support, paid time off policies, and employee access to Gusto cashout.
The Complete plan has a base price of $39/month, and then an additional cost of $12 per person per month. This plan includes everything from the Core plan, as well as permissions, the employee offers and onboarding, simple time tracking, PTO policies and time-off requests, and employee directory and surveys.
The Concierge plan has a base price of $149/month, and then an additional $12 per employee each month on top. This plan includes everything from the Core and Complete plans, as well as dedicated support, admin permissions, certified HR professionals, and access to an HR resource centre.
As well as the three main plans, there is also an additional Contractor plan available, which costs just $6/month with no base fee. This plan is perfect for businesses that only use contractors, and it also creates 1099 forms for you and keeps track of your filing.
If you would like to find out more about Gusto and what they have to offer, head over to their website here to see the plans in more detail.
Justworks has two main plans available, Basic and Plus. The pricing for each of these plans varies by how many employees you have.
The Basic Plan costs:
The Basic Plan Includes Payroll for Salaried & Hourly Employees, Off-Cycle Payments, Vendor & Contractor Payments, Employer Payroll Tax Filings, W-2 & 1099 Filings, Unemployment Insurance Filings, Employment Practices Liability Insurance, 24/7 Support, HR Consulting, Harassment Prevention & Inclusion Trainings, Online Employee Onboarding, PTO Management, Calendar, Doc Center, Directory, Accounting Software Integrations, Reporting, Commuter Benefits, and Plan Setup. This plan also gives you access to workers’ comp, life and disability insurance, health and wellness perks, fitness memberships, and 401(k) plans.
The Plus Plan includes everything from the Basic plan, as well as COBRA administration, health advocacy services, One Medical (where available). This plan also gives you access to medical insurance, dental and vision insurance, and HSA/FSA accounts.
If you would like to find out more about what Justworks offers, head over to their website to see the pricing and plans.
Gusto is accessible from any web-enabled device. You don’t need to download an app — just sign into Gusto on your web browser.
Yes, Gusto Payroll software is secure and private. It was designed with security, accuracy, and compliance in mind. That’s regardless of whether you run the payroll on your laptop, smartphone, or tablet. Gusto leverages industry-standard encryption to secure all of your data.
Justworks offers access to group medical, dental and vision insurance from national carriers such as Aetna, United Healthcare, Kaiser Permanente, and MetLife. These carriers offer dozens of plans that can be tailored to meet your company’s needs.
Justworks combines the power of a certified Professional Employer Organization (PEO) with expert 24/7 customer service and a simple and friendly platform.
Gusto and Justworks are both very similar overall, so when it comes to choosing between the two it’s quite difficult. They both offer almost all the same benefits, in the way that they can save you time and money on your Payroll and HR management, as well as helping avoid any human error, which will keep your employees happy!
If we had to pick a winner though, it would have to be Gusto, and here’s why…
Overall Gusto is significantly cheaper than Justworks, making it accessible to more small and medium-sized businesses. Gusto also has a ‘Cashout’ feature that will allow your employees to access their money between payday based on estimated earnings – a feature that many employees would be glad of in an emergency or if they receive an unexpected bill! As well as this, Gusto also has a ‘Contractors’ plan, which is just $6/month with no base fee and is perfect for businesses who only use contractors, since it’s not only extremely affordable, but it also creates 1099 forms for you and keeps track of your filing.
That’s not to say that Justworks isn’t a great tool, because it is, it’s just quite a bit more expensive, so it’s a better option for medium-sized businesses with higher cash flow, since the monthly fee per employee is much higher. The main benefit of using Justworks over Gusto is that they offer 24/7 support on a variety of channels, so you can reach them at any time if you need help with Payroll or HR, and it also enables you to easily pay vendors through the software too, so you can manage almost all of your outgoing payments from one place.
If you would like to give Gusto a try, head over to their website to check out their packages in more detail and schedule a demo. On the other hand, if you think that Justworks is the right tool for you, check out their website here for a closer look at their packages.
Still not sure which Payroll and HR software is right for your business? Why not check out Square Payroll. We compared Square Payroll vs Gusto side by side so that you can see how they measure up against each other!
David Borgogni is a professional digital marketer who specializes in SEO. He’s the founder of First Click Content, a digital marketing agency that focuses on content development driven by organic search data analysis. He’s also a passionate content strategist and writer in the entrepreneurial sectors for new business.